COUNCIL MEETING MINUTES

Regular Meeting???????? 6:30 PM????????? Thursday, May 18, 2017

I.?????????????????? Meeting called 6:37pm.

II.????????????????? Determination of Quorum

III.??????????????? Board Members in Attendance: ?Glenka, Miller and Grelson (telephonically).

IV.?????????????? Reading and approval of minutes from April 20, 2017

V.???????????????? Borough Assembly Report: ?No report.

VI.?????????????? TCCSA CIP Report: ?CIP#4: No expenditures since last report. Total remaining $10,928.86.? Total spent to date: $9,071.14.

VII.???????????? Treasurer?s Report:? No expenditures this period.? Checking balance is $415.44 and Savings balance is $25.32 having earned .01 dividend as of 3/31/17.

VIII.??????????? Revenue Sharing Project Updates:

A.???????????????? FY2012:? Oral History ? No expenditures. $98.27 remaining

B.???????????????? FY2013: TCCSA Conex ? No expenditures. $1,366.54 remaining

C. ???????? FY2014:

• TCCC Operating Costs ? No expenditures. ?$179.19 remaining

• Nordic Ski Club ? No expenditures.? $88.51 remaining

D.????????? FY2015:

• TCCSA Operating Costs ? Expenditures (February 16 ? April 19) $1,753.63.? $7,189.57 remaining

IX.???????? Correspondence/Current Mail: ?NONE

X.????????? Public Forum:? NONE

XI.???????? Unfinished Business:

1. Village Safe Water Program (VSW): Meeting scheduled for May 22 to select firm to write PER, Preliminary Engineering Report.? This report will be used to request funding for the design and construction of a community well and watering point for Trapper Creek.

1. FY16 Revenue Share:? Vote results tallied at the library by Jennie Earles, Debbie Filter, and Paula Glenka resulted in funding for the following projects:

• TCCSA: $13,500 for operating costs for Park & Cemetery

• Upper Susitna Food Pantry: $3,900 for food and transportation costs
• Trapper Creek Community Council:? $1,000 for operating costs
• Nordic Ski Club: $300 for maintenance of Bearcat and trail grooming
• Winter Trail Grooming: $600 (partially funded) for grooming of nearby winter trails in the upper valley

XII.??????? New Business:? NONE

XIII.??????????? Date of next meeting scheduled for June 15, 2017, 6:30 PM

XIV.?????????? Meeting adjourned at 6:42 PM

(Minutes taken by Council Secretary, Levi Miller)

 

Trapper Creek Community Council

PO Box 13021, Trapper Creek, AK 99683-0321 (907) 733-7370 Teleconference

COUNCIL MEETING MINUTES

Regular Meeting???????? 6:30 PM????????? Thursday, April 20, 2017

I.?????????????????? Meeting called 6:45pm.

II.????????????????? Determination of Quorum

III.??????????????? Board Members in Attendance: ?Glenka, Kolbeck, Miller and Grelson.

IV.?????????????? Reading and approval of minutes from March 20, 2017

V.???????????????? Borough Assembly Report: Assemblyman Kowalke was present. Recreation Bond money may be used for TCCSA Park but not for the Cemetery.

VI.?????????????? TCCSA CIP Report: ?CIP#4: $60.00 expended this period for labor to pull pump from well, and clearing snow from wellhead and a survey marker. Total remaining $10,928.86.? Total spent to date: $9,071.14.

VII.???????????? Treasurer?s Report:? No expenditures this period.? Checking balance is $415.44 and Savings balance is $25.32 having earned .01 dividend as of 3/31/17.

VIII.??????????? Revenue Sharing Project Updates:

A.???????????????? FY2012:? Oral History ? No expenditures. $98.27 remaining

B.???????????????? FY2013: TCCSA Conex ? No expenditures. $1,366.54 remaining

 

C. ???????? FY2014:

• TCCC Operating Costs ? No expenditures. ?$179.19 remaining

 

• Nordic Ski Club ? No expenditures.? $88.51 remaining

 

D.????????? FY2015:

• TCCSA Operating Costs ? Expenditures since last report: $2,286.37.? $7,189.57 remaining

 

• Winter Trail Grooming ? Expenditures:? All remaining funds expended.

 

IX.???????? Correspondence/Current Mail: ?NONE

X.????????? Public Forum:? NONE

XI.???????? Unfinished Business:

1. Village Safe Water Program (VSW): 4 engineering companies put in bids to do the PER/Preliminary Engineering Report. Once one firm is selected they have 3 months to complete the PER.

1. FY16 Revenue Share:? Received proposals from:

 

• Upper Susitna Food Pantry: requesting $3,900.00 for food and transportation costs
• Nordic Ski Club: requesting $300.00 for maintenance and operation of snow machines for trail grooming
• TCCSA: requesting $13,500.00 for operating costs, to continue at current level of operation
• Winter Trail Grooming:? Requesting $2,500.00 for the grooming of nearby winter trails
• YCC/Youth Conservation Corps: requesting $3,000.00 for fuel and maintenance of vehicles
• Trapper Creek Community Council:? requesting $1,000.00 for operating costs

 

XII.??????? New Business:? NONE

XIII.??????????? Date of next meeting scheduled for May 18, 2017, 6:30 PM

XIV.?????????? Meeting adjourned at 8:07 PM

(Minutes taken by Council Secretary, Levi Miller)

 

?Trapper Creek Community Council

PO Box 13021, Trapper Creek, AK 99683-0321 (907) 733-7370 Teleconference

COUNCIL MEETING MINUTES

Regular Meeting???????? 6:30 PM????????? Thursday, March 16, 2017

I.?????????????????? Meeting called 6:45pm.

II.????????????????? Determination of Quorum

III.??????????????? Board Members in Attendance: ?Glenka, Kolbeck and Grelson.

IV.?????????????? Reading and approval of minutes from February 19, 2017

V.???????????????? Borough Assembly Report: Assemblyman Kolwalke not present. Via email: Subject: Ordinance 17-021 recently passed regarding trapping prohibitions in some high-use areas and school grounds. Kolwalke will add Trapper Creek Community Park to the list.

VI.?????????????? TCCSA CIP Report: ?CIP#4: $15.00 expended this period for fixing a broken water bib. Total remaining $10,988.86.? Total spent to date: $9,011.14.

VII.???????????? Treasurer?s Report:? Expenditures this period: $125.00 for the annual website domain fees. Checking: $415.44 & Savings: $25.31

VIII.??????????? Revenue Sharing Project Updates:

A.???????????????? FY2012:? Oral History ? No expenditures. $98.27 remaining

B.???????????????? FY2013: TCCSA Conex ? No expenditures. $1,366.54 remaining

C. ???????? FY2014:

• TCCC Operating Costs ? Expenditures: $125.00. $179.19 remaining
• Nordic Ski Club ? No expenditures. $88.51 remaining

D.????????? FY2015:

• TCCSA Operating Costs ? No report
• Winter Trail Grooming ? Expenditure:? East/West Express, Chulitna Bluff and Rabiduex Trails groomed: 3.5 hours billed = $500.00.? $800.00 remaining

IX.???????? Correspondence/Current Mail:

• Letter received from Barbara Baumgartner, Mat-Su Borough Dept. of Finance regarding unspent revenue sharing funds in FY2012, FY2013, FY2014 and FY2015.? Funds need to be spent by December 31, 2017, unless there is good cause to extend.? Ms. Baumgartner also stated that Trapper Creek is in good standing and current with revenue share reports.

 

• Regarding the Mat-Su Borough Recreational Bond and Trapper Creek Park and Community Center being labeled ?non-owned? land (land not owned by the Borough), Assemblyman Kolwalke stated that a Borough attorney reviewed the paperwork that transferred the land from the Borough to TCCSA.? As long as TCCSA exists and is utilized as public use acreage, the $75,000 Recreational Bond funds allocated for Trapper Creek Park and Community Center Improvements may be used

 

• Public Notice MSB007249-2017 Competitive Land Bid sale received by Council was sent out via email to the Trapper Creek Community Council e-mail list, and posted in the Trapper Creek Post Office

 

• 2035 Mat-Su Borough Long Range Transportation Plan public meeting dates and locations were received and sent out to the Trapper Creek Community Council e-mail list and posted in the Trapper Creek Post Office.? Public comment deadline is May 12, 2017 at 5:00 PM

X.????????? Public Forum:? NONE

XI.???????? Unfinished Business:

A.? Village Safe Water Program (VSW): No report received

B.? FY16 Revenue Share:? No projects received to date. Deadline for Submission of projects is April 20, 2017

XII.??????? New Business:? NONE

XIII.??????????? Date of next meeting scheduled for April 21, 2017, 6:30 PM

XIV.?????????? Meeting adjourned at 7:55 PM

 

(Minutes taken by Council Treasurer, Janet Grelson)

 

Trapper Creek Community Council

PO Box 13021, Trapper Creek, AK 99683-0321 (907) 733-7370 Teleconference

COUNCIL MEETING MINUTES

Regular Meeting???????? 6:30 PM????????? Thursday, February 16, 2017

I.?????????????????? Meeting called to order 6:42pm.

II.????????????????? Determination of Quorum

III.??????????????? Board Members in Attendance: ?Glenka, Kolbeck, Miller (telephonic) and Grelson; Member present: Jennie Earles

IV.?????????????? Reading and approval of minutes from January 19, 2017

V.???????????????? Borough Assembly Report: Assemblyman Kolwalke not present. Via email: Mr. Jude Bilafer is the contact for the ?non-owned? land issue in the Borough?s recently passed Recreation Bonds

VI.?????????????? TCCSA CIP Report: ?CIP#4: $358.27 expended this period. Total remaining $11,003.86.? Total spent to date: $9,022.75

VII.???????????? Treasurer?s Report:? Expenditures this period: $51.91.? [$31.91-printer ink purchase; $20.00-Microsoft Office 365 Annual Fee]. Checking: $540.44 & Savings: $25.31

VIII.??????????? Revenue Sharing Project Updates:

A.???????????????? FY2012:? Oral History ? No expenditures. $98.27 remaining

B.???????????????? FY2013: TCCSA Conex ? No expenditures. $1,366.54 remaining

C. ???????? FY2014:

• TCCC Operating Costs ? Expenditures: $51.91. $304.19 remaining
• Nordic Ski Club ? No expenditures. Groomed and in good condition. $88.51 remaining

D.????????? FY2015:

• TCCSA Operating Costs ? Expenditures: $1,881.07. $9,954.45 remaining
• Winter Trail Grooming ? Expenditure:? East/West Express, Chulitna Bluff and Rabiduex Trails groomed: 5.5 hours billed=$1,100.00.? $1,300.00 remaining

IX.???????? Correspondence/Current Mail:

• Project card received from the Borough, re: DOT and Division of Program Development projects, Statewide Transportation Improvement Program (STIP), Public comment for Amendment 2 is currently open. The public comment period will close on March 13, 2017 at 5:00 pm AST.? There are two Trapper Creek area projects. ?This info is posted in Trapper Creek Post Office.

X.????????? Public Forum:? NONE

XI.???????? Unfinished Business:

A.? Village Safe Water Program (VSW): VSW grant agreement and USDA agreement signed and mailed.? Next step is finding a contractor for the Preliminary Engineer Report (PER).? Future updates to come as information is obtained

B.? FY16 Revenue Share:? No projects received. Deadline is April 20, 2017

XII.??????? New Business:? NONE

XIII.??????????? Date of next meeting scheduled for March 16, 2017, 6:30 pm.

XIV.?????????? Meeting adjourned at 7:10pm

 

(Minutes taken by Council Treasurer, Janet Grelson)

Trapper Creek Community Council

PO Box 13021, Trapper Creek, AK 99683-0321 (907) 733-7370 Teleconference

COUNCIL MEETING MINUTES

Regular Meeting???????? 6:30 PM????????? Thursday, December 15, 2016

 

I.?????????? Meeting called to order 6:31 pm.

II.???????? Board Members in Attendance: ?Kolbeck, Miller (telephonic) and Grelson; Member present: Lon McCullough, Randall Kolwalke and Kristie Parsons (telephonic)

III.??????? Reading and approval of minutes from November 17, 2016.

IV.?????? Assembly Report: Assemblyman Kolwalke stated that the Recreation Bond passed, but there has been no determination as to how the funds will be managed. Information will be passed on as it is received.? Assemblyman Kolwalke met with Fish & Wildlife individuals, and some of Alaska?s elected politicians while in Washington, DC.? Next Borough Assembly meeting is Tuesday, December 20, 2016, nothing pertaining to Trapper Creek specifically on the agenda.? Councilman Miller asked for information regarding a public place for firewood gathering for Trapper Creek residents. This will be researched and information passed on as soon as it is obtained.

V.???????? TCCSA CIP Report: ?CIP#4: No expenditures this period. Total remaining $11,362.13.? Total spent to date: $8,664.48.

VI.?????? RSA 30 Report:? None

VII.???? Treasurer?s Report:? Checking $601.75 & Savings $25.30. Expenditures: $66.00 for USPS annual box fees

VIII.?? Revenue Sharing Project Updates:

A.?????????????? FY2012

1.?????????????? Oral History ? No expenditures. $98.27 remaining

B.?????????????? FY2013

1.?????????????? TCCSA Conex ? No expenditures. $1,366.54 remaining

C. ?????? FY2014

1.???????? TCCC Operating Costs ? Expenditures: $66.00. $365.50 remaining

3.???????? Nordic Ski Club ? No expenditures. $88.51 remaining

D.??????? FY2015

1.???????? TCCSA Operating Costs – No expenditures. $12,477.90 remaining

2.???????? Winter Trail Grooming ? No expenditures to date

IX.???? Correspondence/Current Mail:

A.????????? Amendments to extend current Revenue Sharing funds into 2017 were received by the Borough and will be signed and returned.

B.????????? Packet of information and documents received regarding the Village Safe Water Grant Program.

X.????? Public Forum:

A.????????? Village Safe Water Public Notice read and the Village Safe Water grant procedure was discussed. Public Notice was signed, and will be posted in the Trapper Creek Post Office for 7 days, beginning Friday, December 16, 2016.? Donna Lee, Project Manager, will be at the January 19, 2017 meeting during Public Forum.? Motion made by Levi Miller to take next step/go forward, with the Village Safe Water grant. Motion seconded by Janet Grelson.

XI.???? Unfinished Business:? No applications received from Community for new Board of Directors.? Motion made by Levi Miller to extend the application deadline to the next meeting, January 19, 2017.? Motion seconded by Janet Grelson.

X.????? New Business:? None

IX.?????? Date of next meeting scheduled for January 19, 2017.

X.???????? Meeting adjourned at 7:09pm

(Minutes taken by Council Treasurer, Janet Grelson)

Trapper Creek Community Council

PO Box 13021, Trapper Creek, AK 99683-0321 (907) 733-7370 Teleconference