Meeting Minutes 05/18/2023

MINUTES

Trapper Creek Community Council

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

Teleconference: 907-373-2663, Participant Code 991090.


Regular Meeting 6:30PM, Thursday, May 18, 2023

I. Meeting called to order: 6:34 pm

II. Determination of Quorum: Yes

III. Board members Present: Kresge, Ritenburgh, Twigg, Grelson & Spotts.
Members present: Amanda Garland, Sahara Brentor, James Morrill, Chrystal Mayer,
Mike Volin, Ruth Reeder, Lon McCullough, Jason Garrett, Isaac Garner, Michelle
McCullough, Shawn Stankowitz, Jennifer Stankowitz, Tom Amalfitano, Luke Fore, Paula
Glenka, Levi Miller, JP Glenka

IV. Approval of May Meeting agenda

V. Approval of Regular April Meeting minutes

VI. Borough Assembly, District 7 Report: No Report, no Rep. present again

VII. Treasurer’s Report 05/15/23: Deposits: FY23 CAP Funds, $15,789.00.
Disbursements: FY21/22 CAP Funds to: TCVFD- $4,000.00, TCCSA- $11,000.00.
Dividends: $.99. Checking: $19,959.42; Savings: $25.48 w/Interest of .01¢.
Total checking & savings: $19,984.90

VIII. Community Assistance Program/CAP status of FY2021/FY2022:
A. Trapper Creek Park & Cemetery: No official report- new treasurer
B. Trapper Creek Volunteer Fire Department: Fire Service area map, trucks
getting ready to get back onto the road. Received a Forestry Grant and purchased
tools, nozzles, and other items. 12 now on the TCVFD
C. Upper Susitna Food Pantry: Pantry is planning a mobile food pantry at the
TC Community Park to address transportation and access challenges in our
communities. The Pantry only received $789.00 from the CAP Funds, and they
provide many TC residents (majority are children) with food who would otherwise
experience increased food scarcity

IX. Committee Reports:
A. TCCSA Water Committee: All is good- gallon count is good. Repairs to
the Watering Point door are being made
B. Volunteer Fire Department Committee/TCFVD: Basic Report given
C. Youth Council Liaison: 1 st meeting was held and well attended.
Discussion of opportunities to assist in the TC Community for upcoming
Fireweed, etc.

X. Correspondence/Current Mail: All mail was read at meeting, and/or previously
emailed to the membership and/or posted at the TC Post Office

XI. Public Forum: Discussion of the Motion made at the last TCCC Meeting
regarding no further public voting on CAP funding.
Only 25 people voted in the last CAP project voting; comments made regarding more
Community involvement.
Pros: Community members would speak with the project proposal in person (or via
teleconference), a complete explanation of the proposed projects by the proposer, with
questions or concerns addressed.
Historically, TCCC CAP Project Proposals sent out multiple ways (email, posting, etc.)
yet small number of Community members read proposals and/or participate in voting.
Process involved includes posting/e-mailing projects for a specified period of time prior
to the beginning of the in-person voting by ballot; specified voting period of time for
Community members to vote.
Results tallied & verified, additional time to complete and return signed Memorandum of
Agreement (MOA) from the Project Proposers to Council; and finally CAP Funds then
disbursed by Council.
By having in-person meeting with Project Proposers, Community members who choose
to be involved (in person or via teleconference) will be better informed of the projects
and can also share comments and/or concerns directly with all participants-including
TCCC prior to the TCCC Board vote.
Cons: Community voting has historically been a part of our unique Community; removal
of it results in loss of historical process; loss of the opportunity for Community members
to vote by ballot.
Suggestions made for gaining more community involvement and interest in issues:
Survey Monkey; Council now has a Facebook page for comments, suggestions; etc.;
suggestion box for the Community; Temporary TCCC meeting reminder board posted
adjacent to the highway a few days prior to meeting; more meeting reminders at the
Post Office and Library; and KTNA involvement for reaching more potential community
members to participate.
MOTION: Motion by Ritenburgh to override the TCCC Motion that was passed last
month regarding removal of the CAP Project Funds voting process. Spotts seconded.
All in favor, none opposed. Motion passed

XII. Unfinished Business: 5 applications were received for the Board Elections: the
top two vote recipients will have two-year terms; the third will receive a one-year term
Voting will be at the Trapper Creek Library beginning on Monday, May 22 nd through
Monday, June 5 th , 2023, during Library hours. All voters will be required to complete the
Eligibility to Vote form, to ensure that all voters are within the Trapper Creek boundaries

Per Article IV, Section 2, Subsection C.: “An Election Committee appointed by the
Chairperson of the Board will collect, then count and certify the results of the election.”
Chairperson Kresge appointed George and Kay Faerber, who have in the past served in
this capacity
Election Committee will take possession of the ballot box from the TC Library, ballots
counted, and results will be certified by the Election Committee
Results will be presented at the Trapper Creek Community Council’s Regular June
meeting being held on Thursday, June 15, 2023

XIII. New Business:
A. Need for a lowered speed limit in our community was brought up and
discussion was had regarding current comments, historical discussions and past
communication with the MSB regarding this same issue. Copies of previous
MSB communication will be provided for those who requested it. Further
comments and plan of action will hopefully occur and any update(s) will be
provided at the meeting if received prior to or at the upcoming June 15, 2023,
TCCC Regular Meeting
B. Date of next meeting: scheduled for Thursday, June 15, 2023, at 6:30pm

XV. Meeting adjourned: 8:16 pm

Special Meeting 03/29/2023

The TCCC Board Members have decided to hold a special meeting on April 7th @ 6:30 pm at the TC Community Park building to discuss the FY22 CAP funds and the appropriate process for distribution now and for the future. 

It is TCCC’s endeavor to act with diligence for the equitable distribution of the CAP funds from the Mat Su Borough. The TCCC Board requests your support in this challenging situation to move forward in a manner that addresses reported concerns, while also ensuring the entities who submitted project proposals receive funding for their specific community services.

The Trapper Creek community is welcome to attend. If you cannot attend in person, you may call 907.373.2663. When prompted, please enter the Participant code: 991090.

Meeting Agenda 09/17/2020

AGENDA

Trapper Creek Community Center, Milepost 115.2 George Parks Highway, turn left on E. TC Park Circle.

Teleconference is available: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area.

Regular Meeting – 6:30 PM, Thursday, September 17, 2020

 

  1. Call to Order
  2. Determination of Quorum
  3. Board Members in Attendance
  4. Approval of Agenda
  5. Minutes of August 2020 Regular Meeting
  6. Borough Assembly Report
  7. Treasurer Report
  8. Community Assistance Program/CAP Grants
    1. FY2018
  • Trapper Creek Park & Cemetery
  • Trapper Creek Community Council
    1. FY2019
      • Trapper Creek Volunteer Fire Department
      • Trapper Creek Park & Cemetery
      • Upper Susitna Food Pantry
  1. Committee Reports:
    1. TCCSA Water Committee
    2. Volunteer Fire Department Committee
  2. Correspondence / Current Mail
  3. Public Forum:
  4. Unfinished Business:
    1. Mat-Su Community Councils for Public Safety (MSCCPS)
    2. FY2018 CAP Funds Borough Reportsupdate
    3. FY2019 CAP Funds update

 

  1. New Business:
  2. Date of Next Regular Meeting: Thursday, October 15, 2020
  3. Adjournment

Contributions of no more than $50 per member per year are accepted to meet the costs of our operations.

Meeting Minutes 08/20/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

?Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting 6:30 PM, Thursday, August 20, 2020?

 

  1. Meeting called to order: 6:38 pm
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Grelson, Twigg.? Special Guests:? Tam Boeve, MSB District 7
  4. Approval of Agenda
  5. Reading and approval of Regular June Meeting minutes (July-no quorum/no meeting)
  6. Borough Assembly Report, Tam Boeve, District 7: RSA contract will be awarded shortly-3-4 bids were received.

MSB has $37 million in CARES funding that will be disbursed by October, and will need to be spent by the end of 2020.

1/3 of the CARE funds are going for Borough related services: EMT staff, ambulance needs, admin expenses; 1/3 for small business grants (up to $10,000.00 available, based on loss of revenue, sanitation requirements, etc.).? Only open to those business outside of Huston, Palmer and Wasilla area.

Another 1/3 of the CARE funds will be about $100 to MSB residents who have qualifying expenses related to COVID. Applications will be online soon (follow the Facebook MSB page).

A September 15 meeting on funding. Continuing search for new Borough manager.? Interviews will be in September.

 

  1. Treasurer?s Report:

July: Deposits:? None? Disbursements: None? Div/Int.: $ .01? Checking: $1,111.97, Savings: $25.45 = $1137.42

August: Deposits: FY19 Borough CAP Grant Funds, $15,789.00.

Disbursements: Trapper Creek Community Services (TCCSA) FY19 CAP Grant Funds: Ck# 245, $11,000.00(cleared acct.); Trapper Creek Volunteer Fire Department FY19 CAP Grant Funds: Ck# 246, $3489.00; Upper Susitna Food Pantry FY19 CAP Grant Funds Ck# 247, $1300.00.? ? Div/Int.: $ .05.

Checking: $5901.01 ($4789.00 un-cleared FY19 CAP), Savings: $25.45 = $5926.46

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  2. FY2018:
  3. FY2019: ??TCCC received the CAP FY2019 funds from the Borough and the Council signed and submitted the MOA with the Council.? The TCCC Treasurer sent out the MOAs between the Council and the approved projects, as well as the checks, to the three (3) recipients
  • Trapper Creek Volunteer Fire Dept (TCVFD): ?CAP: $1,000.00. Remaining: $0.? Remaining funds were used for PO Box fees, registration and title to the 6 trucks that were donated, purchase of fuel for the 2 trucks that are currently running; hose adaptors and fittings to be able to fill the trucks; and Office antivirus protection

 

  • TCCSA Operating ? CAP: $10,000.00.? No official report, but comments were made that the Trapper Creek Free Box is closed until further notice, including a hold on accepting donations.? IF there is a need an appointment can be made, keeping in mind that the Free Box must be completely sanitized after each appointment by (a) volunteer(s).

 

  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: None.? Remaining: $674.27

IX.? ? Committee Reports:

  • TCCSA Water Committee:? KAE was out last week, and cleared a 60? area around the pad.? Will continue with constructing the pad.? A different type of card reader was requested, that would accept cash, coins and cards. This will increase the cost of the reader. Project is on schedule and should be completed in September if not sooner. TCCSA Water Committee will continue to update TCCC

 

  • Volunteer Fire Department Committee (TCFVD):? A 3rd trash pump to help fill portable ponds has been purchased.? Donated trucks have been looked over and frozen/busted lines have been fixed, and are ready if needed.? The Forestry grant funds were received, and the TCVFD is currently working on the items on their purchase list items

 

  1. Correspondence/Current Mail:? All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  2. Public Forum: None

XII. ? Unfinished Business:

  1. Mat-Su Community Councils for Public Safety (MSCCPS) update:

No Report. Most likely there will not be a meeting until next spring

XIII.? New Business: None

IV.? Date of next meeting: scheduled for Thursday, September 17, 2020, 6:30 pm

XV.? Meeting adjourned: 7: 08 pm

(Minutes taken by Council Secretary, Janet Grelson)

 

Meeting Agenda 08/20/2020

AGENDA

[If attending the meeting in person, please observe any health protocols that might be in place on the meeting date]

?

Trapper Creek Community Center, Milepost 115.2 George Parks Highway, turn left on E. TC Park Circle.

Teleconference is available: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area.

?

Regular Meeting?????? ?? 6:30 PM??????? ? Thursday, August 20, 2020

?

I.????????? Call to Order

II.????????? Determination of Quorum

III.????????? Board Members in Attendance

IV.????????? Approval of Agenda

V.????????? Minutes of June 2020 Regular Meeting? & July No-Quorum Meeting

VI.????????? Borough Assembly Report

VII.????????? Treasurer Report

VIII.????????? Community Assistance Program/CAP Grants

  1. FY2018
    • Trapper Creek Park & Cemetery
    • Trapper Creek Community Council

IX.????????? Committee Reports:

  1. TCCSA Water Committee
  2. Volunteer Fire Department Committee

X.????????? Correspondence / Current Mail

XI.????????? Public Forum:

XII.????????? Unfinished Business:

  1. Mat-Su Community Councils for Public Safety (MSCCPS)
  2. FY2018 CAP Funds Borough Reportsupdate
  3. FY2019 CAP Funds: Status update

 

XIII.????????? New Business:

XIV.????????? Date of Next Regular Meeting: Thursday, September 17, 2020?

XV.????????? Adjournment

Contributions of no more than $50 per member per year are accepted to meet the costs of our operations.