Category Archives: Meeting Minutes

Minutes of Council meetings

Meeting Minutes 05/21/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting 6:30 PM, Thursday, May 21, 2020 

 

  1. Meeting called to order: 6:34 pm
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Grelson, Twigg and Morrill.  Special Guest:  District 7 Borough Assembly Representative Tam Boeve. Members: Paula Glenka
  4. Approval of Agenda
  5. Reading and approval of Regular April Meeting minutes
  6. Borough Assembly Report, Tam Boeve, District 7: With COVID-19 restrictions being lifted, Borough buildings are beginning to open up.  Main building is open by appt only.

 

Weekly COVID-19 response meetings have been suspended.

Borough Budget has a deficit of $16 million due to Governor’s veto of the School Bond Debt Reimbursement funds.

Money was set aside last year towards these anticipated costs, but still need to make significant cuts to our current budget to hold at the current mill rate of 10.386.

CARES funding statements are correct.  Working with Borough Financial Director and Borough Legal Department to determine exactly what the grant money can be used for.

MOU (Memorandum of Understanding) between AIDA (Alaska Industrial Development and Export Authority) and Nova Minerals is coming before the MSB Assembly in June for Phase 2 studies for a proposed bridge over the Little Su River, and road access to the Whistler Mining District.

 

  1. Treasurer’s Report:  Disbursements: None.  Deposits: None.  Dividends:

Checking: $1,111.96, Savings: $25.44 = $1,137.40

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  2. FY2018:
  • Trapper Creek Volunteer Fire Dept (TCVFD):  CAP: $1,000.00. No report
  • TCCSA Operating – CAP: $10,000.00. Current expenditures: $416.84. Remaining: $1,221.17
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: None.  Remaining: $674.27

IX.    Committee Reports:

  • TCCSA Water Committee:  The project is now at the 95% stage.  KAE, Inc., will send the stamped plans via email & a hardcopy by the end of this week.

Reading and discussion of draft letter sent to Governor Dunleavy, Senator Shower, Representative Eastman & Assembly member Tam Boeve, as well as TCCC, VSW, KAE, Inc., and Matt Want requesting letters of support for the SNAP, WIC and EBT recipients to be able to utilize their benefits at the TC water point as this project was created with those in need of a good water source.  Once the letters and any input have been received, package will be sent to Senators Sullivan and Murkowski and Congressman Young.

TCCSA Water Committee will continue to update TCCC

 

  • Volunteer Fire Department Committee (TCFVD): No Report

 

  1. Correspondence/Current Mail:  All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  2. Public Forum:
  3. Unfinished Business:
  4. Mat-Su Community Councils for Public Safety (MSCCPS) update:

No Report

  1. FY2019 CAP Funds:
  • FY2019 CAP Project Proposals voting results:

Total requested: $20,468.00 FY2019 Funds available: $15,789.00

60 Points-Project fully funded: TCVFD Rural Basic Firefighter Class ($3,468.00 requested)

57 Points- Project fully funded: Operating Expenses for the Trapper Creek Park and Cemetery ($11,000.00 requested)

($3,468.00 requested)

35 Points- Project partially funded: Pantry Operations Support Upper Susitna Food Pantry ($6,000.00 requested)

Detailed Voting Results form available for review at the Trapper Creek Post Office.

  • A letter will be sent to MSB with the voting results, requesting that the FY2019 CAP funds be released and sent to TCCC.  Once received, they can be dispersed to the project entities, and a MOA between TCCC and the project entities will be signed.

 

  1. New Business: TCCC member Paula Glenka presented a letter written to Representative David Eastman and Senator Mike Shower regarding the upgrade to the Parks Highway, MP 99-123 by the State of Alaska/General Contractor Quality Asphalt Paving (QAP), and the resulting numerous pitted, cracked and shattered windshields that local residents as well as the school bus transportation service, have endured due to the chip seal used instead of asphalt(MP 123-147 was resurfaced with asphalt).  The purpose of her presentation to TCCC is a letter of support from council to Representative David Eastman and Senator Mike Shower. Discussion ensued and all present were in favor of a letter of support.
  2. Date of next meeting: scheduled for Thursday, June 18, 2020, 6:30 pm
  3. Meeting adjourned:  7:24 pm

 

 

(Minutes taken by Council Secretary, Janet Grelson)

 

Meeting Minutes 04/16/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting (Telephonic), 6:30 PM, Thursday, April 16, 2020 

 

  1. Meeting called to order: 6:33 pm
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Grelson, Twigg and Morrill.  Special Guest:  District 7 Borough Assembly Representative Tam Boeve
  4. Approval of Agenda
  5. Reading and approval of Regular February Meeting minutes and March No Meeting Minutes
  6. Borough Assembly Report, Tam Boeve, District 7: MSB Assembly telephonic meetings now.  Ability to call in and comment.

Every Wed 11:00 am- Borough live conferences. Stream from Borough website or on Facebook. Borough Mayor Vern Halter, Emergency Services Director Ken Barkley, local doctors, etc., giving updates on COVID-19 response.  Comments and questions can be made.

The Mat-Su driveway permit fees temporary waiver will be extended until October 7, 2020. [Permit Center: 907-861-7822.].

Mat-Su Borough Manager John Moosey will no longer be the Mat-Su Borough Manager-he will become the new City Manager of Palmer.

  1. Treasurer’s Report:  Disbursements: Check #244: $25.00 for AK Statement of Change of Officials (necessary to reflect change in TCCC Board Members).

Deposits: None.  Dividends: Savings, .01 on 3/31/20.   Checking: $1,111.96, Savings: $25.44 = $1,137.40

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  2. FY2018:
  • Trapper Creek Volunteer Fire Dept (TCVFD):  CAP: $1,000.00. Current Expenditures: $76.00: US Postmaster, Box Fees. Total expenditures to date: $581.00. Remaining: $419.00
  • TCCSA Operating – CAP: $10,000.00. Current expenditures: $2,420.27.
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: $25.00.  Remaining: $674.27
  • Upper Susitna Food Pantry Operations: CAP: $3,789.00. Current expenditures: 274.01. Remaining: $0

42 families were served in February and 41 families in March; 108 people in February and 118 people in March; and 27 seniors for the CSFP Boxes in February and 27 seniors in March.

In February, 15 Trapper Creek students per week and 18 Trapper Creek students at Su Valley were served in the Weekend Brown Bag Program.  In March school was closed and the programs were combined and all bags were available for pick up at the Trapper Creek Elementary School.

People are carpooling to the Food Pantry and this is not practicing social distancing.  It endangers the volunteers and the Coordinator and jeopardizes the communities as well as the ability to safely continue operations. Our help was requested in this matter.

IX.    Committee Reports:

  • TCCSA Water Committee:  In March, the Water Committee met with KAE, general contractor, to review the 65% design. An amiable meeting of design construction was agreed upon, and the next meeting will be held at the 95% stage.

In April, and email was sent to KAE asking if COVID-19 has or will have any bearing on construction design and schedule as discussed in March. As of April 15, no response had been received.

TCCSA Water Committee will continue to update TCCC

  • Volunteer Fire Department Committee (TCFVD): Current Expenditures: $76.00: US Postmaster, Box Fees.
  1. Correspondence/Current Mail:  All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  2. Public Forum:  None
  3. Unfinished Business:
  4. Mat-Su Community Councils for Public Safety (MSCCPS) update: Meetings were not going to be held in January and February, and would resume in March (18th).  Due to COVID-19, the March meeting was cancelled. No future meeting date has been set at this time.
  1. FY2019 CAP Funds: Project Proposal Forms reviewed and approved to ensure program qualifications were met.

FY2019 CAP Projects submitted (in the following order):

Pantry Operations Support (Upper Susitna Food Pantry), $6,000.00 requested

Operating Expenses for the Trapper Creek Park and Cemetery- $11,000.00 requested

Trapper Creek Volunteer Fire Department Rural Basic Firefighter Class, $3,468.00 requested

Total requested: $20,468.00, FY2019 Funds available:  $15,789.00

Project community voting will begin Monday, April 20, through Saturday, May 9, 2020 at the Post Office.  A CAP Project Talley Committee has been formed. Funded project list will be read at the Thursday, May 21, 2020 regular TCCC meeting

Information and deadlines for accepting proposed FY2019 CAP fund projects was sent out to TCCC e-mail list as well as posted at the Trapper Creek Post Office and the Trapper Creek Library. Applications were also available to be sent via e-mail by contacting the Council.

  1. New Business: None
  2. Date of next meeting: scheduled for Thursday,May 21, 2020, 6:30 pm
  3. Meeting adjourned:  7:01 pm

(Minutes taken by Council Secretary, Janet Grelson)

 

Meeting Minutes 03/19/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, March 19, 2020

On Thursday, March 19, 2020, the date of the TCCC meeting, a quorum was not available and no business was conducted in keeping with social distancing due to the COVID-19 Virus.

  1. Date of next meeting scheduled for April 16, 2020 at 6:30 pm.

(This agenda subject to modifications per need of the public and its members)

 

Trapper Creek Community Center, Milepost 115.2 George Parks Highway, turn left on E. TC Park Circle.

Teleconference is available: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area.

Meeting Minutes 02/20/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

 

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, February 20, 2020

 

  1. Meeting called to order: 6:46pm

 

  1. Determination of Quorum

 

  1. Board Members in Attendance: Ritenburgh, Miller, Grelson and Morrill. Members: Duronda Twigg, Chrystal Mayer
  2. Approval of Agenda
  3. Reading and approval of Regular January Meeting minutes
  4. Borough Assembly Report, Tam Boeve, District 7: No report
  1. Treasurer’s Report: Total Disbursements: Visa Debit: $34.77 for printer ink.

Deposits: None. Dividends: None.  Checking: $1,136.96, Savings: $25.43 = $1,162.39.

 

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:

A.       FY2018:

  • Trapper Creek Volunteer Fire Dept (TCVFD): CAP: $1,000.00. Expenditures to date: $455.00-Grant Writing Class; QuickBooks-$50.00. Remaining: $495.00
  • TCCSA Operating – CAP: $10,000.00. Current expenditures: $1,122.50. Remaining: $4,077.55
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: $34.77-printer ink. Remaining: $699.27
  • Upper Susitna Food Pantry Operations: CAP: $3,789.00. Current expenditures: $122.65. Remaining: $274.01

43 families were served in January; 96 people; and 19 seniors for the CSFP Boxes. 16 Trapper Creek families enrolled in the Second Access Program. Currently have 57 families (118 people) from Trapper Creek signed up to use regular pantry services

 

 

 

IX.   Committee Reports:

  • TCCSA Water Committee: Water Committee met to review and discuss draft plan sheets (site plan, and the interior piping/layout). Committee will address with KAE modifications. Water Committee reviewed and concurred on the advertising for the water point; and awaits the water test results. TCCSA Water Committee will continue to update TCCC

 

  • Volunteer Fire Department Committee (TCFVD): TCVFD received a US Forestry Grant. In contact with State Fire Marshall. Continuing with obtaining equipment and equipment housing

 

  • RSA (Road Service Area) 30: Summary of the February 12, 2020 meeting was provided by Donna Massay and read at the meeting. Official minutes will not be available until approved at the May 13, 2020, 10:30 am meeting at the TC Community Center.

Among the items from the draft minutes:

  • Exploring options for bringing the Bradley Road Bridge up to State standards as well as funding for the project
  • The scope of work is being developed for improving the road width just before Amber Lake on Oilwell (an additional benefit will be a few more parking spaces from the gravel source area)
  • The Road Hotline has been upgraded to have unlimited capacity and is monitored 24/7. Only urgent calls-unplowed roads, downed trees, drifts closing a road, etc., will receive an afterhours response (the Hotline number for MSB roads in 861-7755)
  • There is a vacancy on the RSA Board. Anyone interested will find more info on the MSB website under “Boards and Commissions”. Meeting times can be adjusted to accommodate a new board member’s schedule

 

  1. Correspondence/Current Mail: All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  1. Public Forum: None
  2. Unfinished Business:
  3. Mat-Su Community Councils for Public Safety (MSCCPS) update: No report
  4. Seating of New Board/Business items-
  • Under Article IV, Section 2D of the TCCC bylaws, the TCCC Board may appoint to fill a Board vacancy until the next General Election. Duronda Twigg was appointed to the TCCC Board as Treasurer. A motion was made to appoint Duronda Twigg by Morrill, seconded by Miller, and all Board members approved.

Appropriate documentation will be drawn up, signed and brought to the Council’s financial institution to show current TCCC authorized account signers and previous signer to be removed

  • State of Alaska Statement of Change to be submitted ($25.00 applicable fee), reflecting current list of TCCC Board members

 

  1. FY2019 CAP Funds: Information and deadlines for accepting proposed FY2019 CAP fund projects was sent out to TCCC e-mail list as well as posted at the Trapper Creek Post Office and the Trapper Creek Library. Applications are also available to be sent via e-mail by contacting the Council at: trappercreek2010@gmail.com

 

Project application forms are at the TC Post Office and must be submitted to TCCC by the April 16, 2020 TCCC meeting

 

Proposed project submitters are encouraged to attend the April 16, 2020, TCCC meeting in person or telephonically. (Teleconference is available locally: 373-2663 or dial 907-622-2663 if not in local area; Participant Code 991090), to answer any questions that may arise regarding their proposals

 

Trapper Creek Community voting on proposed projects meeting the project criteria will be April 20-May 9, 2020 at the Trapper Creek Library, during normal business hours

 

Voting results will be at the May 21, 2020 TCCC meeting

  1. New Business: None

 

  1. Date of next meeting: scheduled for Thursday, March 19, 2020, 6:30 pm

 

  1. Meeting adjourned: 7:37pm

 

 

(Minutes taken by Council Secretary, Janet Grelson)

Meeting Minutes 2/20/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, February 20, 2020 

 

  1. Meeting called to order: 6:46pm
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Grelson and Morrill.  Members: Duronda Twigg, Chrystal Mayer
  4. Approval of Agenda
  5. Reading and approval of Regular January Meeting minutes
  6. Borough Assembly Report, Tam Boeve, District 7: No report
  7. Treasurer’s Report: Total Disbursements: Visa Debit: $34.77 for printer ink.

Deposits: None.  Dividends: None.   Checking: $1,136.96, Savings: $25.43 = $1,162.39.

 

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  2. FY2018:
  • Trapper Creek Volunteer Fire Dept (TCVFD):  CAP: $1,000.00. Expenditures to date: $455.00-Grant Writing Class; QuickBooks-$50.00. Remaining: $495.00
  • TCCSA Operating – CAP: $10,000.00. Current expenditures: $1,122.50. Remaining: $4,077.55
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: $34.77-printer ink.  Remaining: $699.27
  • Upper Susitna Food Pantry Operations: CAP: $3,789.00. Current expenditures: $122.65. Remaining: $274.01

43 families were served in January; 96 people; and 19 seniors for the CSFP Boxes. 16 Trapper Creek families enrolled in the Second Access Program.  Currently have 57 families (118 people) from Trapper Creek signed up to use regular pantry services

IX.    Committee Reports:

  • TCCSA Water Committee:  Water Committee met to review and discuss draft plan sheets (site plan, and the interior piping/layout).  Committee will address with KAE modifications. Water Committee reviewed and concurred on the advertising for the water point; and awaits the water test results. TCCSA Water Committee will continue to update TCCC

 

  • Volunteer Fire Department Committee (TCFVD): TCVFD received a US Forestry Grant. In contact with State Fire Marshall. Continuing with obtaining equipment and equipment housing

 

  • RSA (Road Service Area) 30:  Summary of the February 12, 2020 meeting was provided by Donna Massay and read at the meeting.  Official minutes will not be available until approved at the May 13, 2020, 10:30 am meeting at the TC Community Center.

Among the items from the draft minutes:

  • Exploring options for bringing the Bradley Road Bridge up to State standards as well as funding for the project
  • The scope of work is being developed for improving the road width just before Amber Lake on Oilwell (an additional benefit will be a few more parking spaces from the gravel source area)
  • The Road Hotline has been upgraded to have unlimited capacity and is monitored 24/7. Only urgent calls-unplowed roads, downed trees, drifts closing a road, etc., will receive an afterhours response (the Hotline number for MSB roads in 861-7755)
  • There is a vacancy on the RSA Board. Anyone interested will find more info on the MSB website under “Boards and Commissions”.  Meeting times can be adjusted to accommodate a new board member’s schedule

 

  1. Correspondence/Current Mail:  All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  2. Public Forum:  None
  3. Unfinished Business:
  4. Mat-Su Community Councils for Public Safety (MSCCPS) update: No report
  5. Seating of New Board/Business items-
  • Under Article IV, Section 2D of the TCCC bylaws, the TCCC Board may appoint to fill a Board vacancy until the next General Election.  Duronda Twigg was appointed to the TCCC Board as Treasurer. A motion was made to appoint Duronda Twigg by Morrill, seconded by Miller, and all Board members approved.

Appropriate documentation will be drawn up, signed and brought to the Council’s financial institution to show current TCCC authorized account signers and previous signer to be removed

  • State of Alaska Statement of Change to be submitted ($25.00 applicable fee), reflecting current list of TCCC Board members

 

  1. FY2019 CAP Funds: Information and deadlines for accepting proposed FY2019 CAP fund projects was sent out to TCCC e-mail list as well as posted at the Trapper Creek Post Office and the Trapper Creek Library. Applications are also available to be sent via e-mail by contacting the Council at: trappercreek2010@gmail.com

 

Project application forms are at the TC Post Office and must be submitted to TCCC by the April 16, 2020 TCCC meeting 

 

Proposed project submitters are encouraged to attend the April 16, 2020, TCCC meeting in person or telephonically. (Teleconference is available locally: 373-2663 or dial 907-622-2663 if not in local area; Participant Code 991090), to answer any questions that may arise regarding their proposals

 

Trapper Creek Community voting on proposed projects meeting the project criteria will be April 20-May 9, 2020 at the Trapper Creek Library, during normal business hours

 

Voting results will be at the May 21, 2020 TCCC meeting

  1. New Business: None
  2. Date of next meeting: scheduled for Thursday,March 19, 2020, 6:30 pm
  3. Meeting adjourned:  7:37pm

 

 

(Minutes taken by Council Secretary, Janet Grelson)