Category Archives: Meeting Minutes

Minutes of Council meetings

Meeting Minutes 11/15/2018

TRAPPER CREEK COMMUNITY COUNCIL MEETING MINUTES

Regular Meeting         6:30 PM          Thursday, November 15, 2018

I.           Meeting called to order 6:30pm

II.          Determination of Quorum

III.         Board Members in Attendance: Ritenburgh, Miller, Glenka, Grelson and Morrill. Members: Debbie Roberts. Guests: Borough Assembly Representative Tam Boeve.

IV.         Reading and approval of October minutes.

V.          Borough Assembly Report: Tam Boeve, District 7, Borough Assembly: Not a lot of activity this period. The DMV ‘Z’ permanent permit vehicle registration tag program for vehicles 8 years or older, was set to expire on December 31, 2018. That deadline has been deleted and the program will continue.

Borough Board vacancies: 85 vacant seats on the Mat Su Borough Board. Not much representation on the Board from this part of the Borough.

VI.         Treasurer’s Report: October activity: Ck #226: $25.00, State of Alaska Change of Registered Agent. Checking: $3,497.38 & Savings: $25.38 = $3,522.76

VIII.       Revenue Sharing Project Updates:

A.          FY2016:

  • Nordic Ski Club – $300.00. No activity this period. Total spent: $80.52. $219.48 remaining
  • TCCC Operating Costs – $1,000. Check #226, $25.00. $319.61 remaining.

B.         FY2017:

  • TCCSA Operating Costs- $10,000.00. Current activity: $1,500.74. $7,348.98 remaining.
  • Upper Susitna Food Pantry-$2,900.00. Current activity: $237.39. $2,662.61 remaining.
  1. Correspondence/Current Mail: mail was read, and previously emailed to the membership.
  2. Public Forum: None
  3. Unfinished Business:
  4. Village Safe Water Program (VSW): The application to the Mat Su Borough for the acquisition of the land is being submitted with an accompanying letter, points of contact and other requested information. Discussion ensued of TCCC supporting TCCSA for this program as TCCSA now has a full functioning Board. Ritenburgh made the motion to reissue the TCCC letter of support for the TCCSA to develop and manage a community watering point. Morrill seconded. Motion passed unanimously. Letter of support, Resolution RS 18-001, was completed and signed by TCCC Board.
  5. Community Development Block Grant Program (CDBG): Last month the information was reviewed and read by Council. Council reached out to see if the CDBG would work for funding part of the Watering Point Project.   It was determined that the Watering Point project would not meet the CDBG criteria. No further discussion or action on this item.
  6. Mat-Su Community Councils for Public Safety (MSCCPS) update: Ron Farnsworth sent an email stating that there will be no November or December meetings. They will begin again on January 16, 2019, and will continue on the 3rd Wednesday of each month at 6:00pm.
  7. FY2019 Neighborhood Watch Program Mat Su Borough Grant: $50,000 was divided among 17 area Community Councils. Trapper Creek Community Council received $2,941.17. Crime Stopper signs were received by Council and will be posted soon. A final narrative report after funds are used is to be submitted stating the effectiveness of the program.
  8. FY2019 State of Alaska Community and Neighborhood Watch Grants: (A $75,000 grant to be split among applicants.) This was discussed at the October 2018 TCCC meeting. Discussion of the grant parameters and requirements did not make a good fit for our Community. No further action on this item.
  9. New Business:
  10. Spruce Beetle Strategy Meeting: There will be a teleconference with the Department of Natural Resources (DNR) at the Trapper Creek Community Center for the DNR meeting regarding the issues of the Spruce Beetle tree damage. The meeting is in Palmer on Thursday, November 29, from 1pm-4pm. Currently there is a sign-up sheet for hazardous tree/”danger tree” removal, at the Trapper Creek Post Office.
  1. Trapper Creek Fire List Update: The Trapper Creek Community Fire List (the list is a telephone “tree” of Trapper Creek residents’ name and phone numbers in case there is a fire in our area), is being updated now, at the Trapper Creek Post Office. Last update to this list was in May, 2012.
  1. Meals on Wheels Trapper Creek: Ritenburgh recently spoke with Meals on Wheels. A volunteer is needed once a week on Tuesdays, to deliver the meals for recipients in Trapper Creek. Contact Donna at 841-9881.

XIII.       Date of next meeting scheduled for December 20, 2018, 6:30 pm.

XIV.       Meeting adjourned at 8:23pm.

(Minutes taken by Council Secretary, Janet Grelson)

Trapper Creek Community Council

PO Box 13021, Trapper Creek, AK 99683-0321

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Meeting Minutes 10/18/2018

TRAPPER CREEK COMMUNITY COUNCIL MEETING MINUTES

Regular Meeting         6:30 PM          Thursday, October 18, 2018

 

I.           Meeting called to order 6:37pm

 

II.          Determination of Quorum

 

III.         Board Members in Attendance: Ritenburgh, Grelson and Glenka. Members: Shawn Stankowitz, Jennifer Stankowitz, Darlene Rich, Debbie Roberts, Debbie Filter, James Morrill, Tammy Morrill. Guests: Tam Boeve, Doyle Holmes, Jered McClure.

 

IV.         Reading and approval of August and September minutes.

 

V.          Borough Assembly Report: Recently elected Borough Assembly representative Tam Boeve. (Tam Boeve is seated on Monday). The Transportation Ordinance came before the Borough Assembly. Assembly did not pass-vote split 3-3. Changes are to be made to the number of trucks per day. Planning Commission has 90 days to look at documentation-existing and any submission, regarding the number of logging trucks to be allowed each day. Also brought up at the Assembly meeting was a lack of updates on the Chijuk logging project (Oilwell Road); it is on hold indefinitely.

 

VI.         TCCSA CIP4 Report: Final CIP#4 report. Final expenses: $6300.00 for parking lot completion and road improvement, $38.53 sewer line insulation. This project is complete. No more CIP money is forthcoming.

 

VII.        Treasurer’s Report: September activity: Ck #223: $2.42, for postage; ck #224: FY2017 CAP grant fund disbursement: TCCSA Operating Costs- $10,000.00; ck #225: FY2017 CAP grant fund disbursement Upper Susitna Food Pantry- $2,900.00. Dividends: 9/30/18: .04 to checking & .01 to savings. No banking activity in October. Checking: $581.21 & Savings: $25.38 = $606.59.

 

VIII.       Revenue Sharing Project Updates:

 

A.          FY2016:

 

  • TCCSA Operating Costs – $13,500.00. Total spent: $13,500.00. $0 remaining.
  • TCCC Operating Costs – $1,000. No current activity. $655.39 spent. $344.61 remaining.
  • Nordic Ski Club – $300.00. No activity this period. Total spent: $80.52. $219.48 remaining.

 

B.         FY2017:

 

  • TCCSA Operating Costs- $10,000.00. Current activity: $1,150.28. $8,849.72 remaining.

 

  • Upper Susitna Food Pantry- $2,900.00. Current activity: $92.74. $2,807.26 remaining.

 

  1. Correspondence/Current Mail: Public notice of AGDC Board of Directors Meeting; Mat-Su Planning Commission Agenda and E-Packet (mail was sent to members by email).
  2. Public Forum:

 

Cassie Campbell, MEA Communications Manager, Public Relations Dept.   :

 

MEA is near the end of their commitment to appear at each community within the area to inform them of local projects that might be upcoming or ongoing, to answer any questions and pass on information.

 

Trapper Creek-no major events here.

 

Recent outage: 250 people outage caused by trees-typical cause is trees. The nearest MEA shop for outages is Big Lake. On year 6 of a 7 year cycle to clear trees that in the right of way and are in direct contact with the transmission lines or in danger of being in direct contact (referred to as “Danger Trees”). MEA area is 4,300 miles- an area the size of West VA. MEA prioritized areas for right of way clearing and it was completed in 6 years, not 7. Trapper Creek was cleared 2 years ago and will be done again 4 years (but report any trees that fall into the “danger tree” description). Clearing was also done near the “Y” that should also help prevent outages. People are encouraged to using the Smart Hub Application for cell phones to report outages, check your individual usage, etc.

 

Rates: recently was the time for quarterly rate adjustments. There was a rate increase. It is roughly 2%, just under $2.00/month for bills. It is common for rate adjustment increases at this time as this referenced quarter was part of summer when electricity is not being sold.

 

Elections: April, 2019 is an MEA election at the Annual Meeting. Bill Kendig (a Wasilla realtor) is the current Susitna West District At Large Representative and this position is up for re-election. A volunteer position on the election committee is also available. No representation this far north for either position. Contact Cassie Campbell for more information and details regarding both positions.

 

  1. Unfinished Business:
  2. Village Safe Water Program (VSW):   Ritenburgh spoke with Kristie Parsons today and there is nothing to report at this time. Board discussion of completing and filing the Application to Purchase regarding the land on Devonshire Road.
  3. FY2017 Project Proposals update: CAP Funds were received from the Borough and dispersed to the 2 project proposals: TCCSA Operating Costs and the Upper Susitna Food Pantry.
  4. Mat-Su Community Councils for Public Safety (MSCCPS) update: There was no Public Safety meeting on October 17, 2018.
  5. FY2019 Neighborhood Watch Program Mat Su Borough Grants: $50,000 was divided among 17 area Community Councils. Trapper Creek Community Council will receive $2,941.17. A final narrative report after funds are used is to be submitted stating the effectiveness of the program.
  6. FY19 State of Alaska Community and Neighborhood Watch Grants: $75,000 grant to be split among applicants. Discussion of the grant parameters and requirements to submit the application. Grant application deadline is December 1, 2018.
  7. New Business:
  8. Appointment of New Treasurer: Council previously received the resignation of the newly seated treasurer. Grelson made a motion to have Glenka, TCCC Board member, be seated as the TCCC Treasurer. Ritenburgh seconded. Motion passed unanimously.

 

Glenka made a motion to remove Ralph Kolbeck as a signer on the MVFCU accounts and add Paula Glenka as a signer on the TCCC’s accounts. Ritenburgh seconded. Passed unanimously.

 

Board appointed James Morrill to the TCCC to fill the open board seat.

 

TCCC will file a Statement of Change to the State of Alaska with the current Board members; and submit the recently seated Board to the Mat-Su Borough.

 

  1. October 2, 2018 Election Results: TCCC congratulates Tam Boeve for becoming our new Borough Assembly representative. Vern Halter was re-elected as Borough Mayor.

 

  1. Community Development Block Grant Program (CDBG):  Email with CDBG application was read and reviewed.

 

XIII.       Date of next meeting scheduled for November 15, 2018, 6:30 pm.

 

XIV.       Meeting adjourned at 8:49pm.

 

(Minutes taken by Council Secretary, Janet Grelson)

 

 

Trapper Creek Community Council

PO Box 13021, Trapper Creek, AK 99683-0321

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

 

Meeting Minutes 09/20/2018

Trapper Creek Community Council
MEETING MINUTES
6:30 pm

The September 20, 2018 council meeting was called to order at 6:42 pm by
Chairman David Ritenburgh. It was determined there was no quorum, therefore no business was conducted. However, due to the guests for Public Forum we did meet. A sign-up sheet was passed around to include the following in attendance:
Council members Ritenburgh and Glenka. Members George and Kaye Faerber, Kristie Parsons (telephonically) and guest LouAnne Carroll-Tisdale. Other guests included Stu Graham, Government Affairs Representative with MTA; Doyle Holmes, candidate for State Legislature; Walter Kloepfer, candidate for District 7 Assembly; David Eastman, Legislator to the House of Representatives; Jerad McClure, Legislative Aide to David Eastman; and Jake Almeida, Legislative Aide to Senator Mike Shower. The meeting adjourned at 7:00 pm.
Discussion then occurred over the next two hours.

I. Date of next meeting scheduled for October 18, 2018 at 6:30 pm.

(This agenda subject to modifications per need of the public and its members)

Trapper Creek Community Center, Milepost 115.2 George Parks Highway, turn left on E. TC Park Circle.
Teleconference is available: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area.

Meeting Minutes 08/16/2018

TRAPPER CREEK COMMUNITY COUNCIL MEETING MINUTES

Regular Meeting         6:30 PM          Thursday, August 16, 2018

I.           Meeting called to order 6:36pm

II.          Determination of Quorum

III.         Board Members in Attendance: Glenka, Miller, Grelson, Ritenburgh (via telephone). Members: Lon McCullough, Tammy Morrill, James Morrill, Steven Deckert, Shawn Stankowitz, Stephanie Harris, John White, Kristie Parsons, Deborah Roberts. Guests: Randall Kowalke, Walter Kloepfer, Tam Boeve.

IV.         Reading and approval of July minutes.

V.          Borough Assembly Report: Randall Kowalke

Stand for Salmon status update. MSB Cyber Attack update- Borough services are limited; “myProperty” access has been restored and “Parcel Viewer” is available. Checks are being handwritten. Now able to send and receive emails.

A critical issue for the assembly and administration-is to be set up for the upcoming election. Road bond issue on ballot- approximately $46 million. Some projects were removed. Police powers recommendation will be on ballot-should Borough investigate getting police powers. The DMV “Z” permanent registration permits will continue. A list of propositions on the October 2, 2018 ballot was given to the TCCC Board.

VI.         TCCSA CIP4 Report: No activity this period. Balance of $6,338.53 remaining.

VII.        Treasurer’s Report: #222, $22.77, ink for printer. Checking: $583.59 & Savings: $25.37 = $608.96

VIII.       Revenue Sharing Project Updates:

A.          FY2016:

  • TCCSA Operating Costs – $13,500.00. Current activity: $632.61. Total spent: $11,975.14. $1524.86 remaining.
  • TCCC Operating Costs – $1,000. Current activity: $22.77. $652.97 spent. $347.03 remaining.
  • Nordic Ski Club – $300.00. No activity this period. Total spent: $80.52. $219.48 remaining.
  1. Correspondence/Current Mail: Sunshine Community Health Center is seeking board members; Anchorage Daily News is offering one free State Fair ticket to subscribers; Brittany Ryan letter of resignation from TCCC Board read, no action taken.
  2. Public Forum: None
  3. Unfinished Business:
  4. Village Safe Water Program (VSW):   Glenka reported that the Grant 17EQ94 has gone through VSW grants department/accounting, and the next step will be the release of funds to begin the project. Discussion ensued regarding TCCC’s March 19, 2018 Letter of Support to TCCSA of the Watering Point Project should be rescinded at this time until TCCSA has seated a new treasurer and when the project is actually in progress.

Motion made by Glenka to retract the March 19, 2018, to support of the efforts of the TCCSA to develop and manage a community watering point, dated March 19, 2018, until we see the project is in process. Ritenburgh seconded. Motion passed unanimously.

Motion made by Glenka to Table Action on the above motion until the Council’s next meeting. Ritenburgh seconded. Motion passed unanimously.

  1. 2017 Project Proposals update: Borough is waiting to get “rebooted” from the cyber attack before they can issue checks.
  2. Mat-Su Community Councils for Public Safety (MSCCPS) update:  Original funds available have been shrunk from $2 million and will now be released to Police Departments and not community councils. Combined list of Community Needs for Supporting Public Safety was presented by various councils for ideas for the funding. Discussion ensued regarding whether TCCC should be a part of the MSCCPS.

Motion made by Glenka that TCCC support the Mat Su Borough Community Councils for Public Safety. Ritenburgh Seconded. Motion passed unanimously.

  1. New Business:
  2. FY2019 Application and Letter for Neighborhood Watch Grant Program:

Letter and application read regarding an additional $50,000 of FY2019 funds now available to provide funding to specifically support Neighborhood Watch Programs. Application must be submitted by August 31, 2018, if Council decides to opt-in to the program. Discussion ensued.

 

Motion made by Ritenburgh to complete the application and opt-in. Seconded by Glenka. Motion passed unanimously.

  1. Tam Boeve and Walter Kloepfer were introduced. Both are candidates for Assemblyman Kowalke’s seat.

XIII.       Date of next meeting scheduled for September 20, 2018, 6:30 pm.

XIV.       Meeting adjourned at 7:55pm.

(Minutes taken by Council Secretary, Janet Grelson)

 

Trapper Creek Community Council

PO Box 13021, Trapper Creek, AK 99683-0321

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Meeting Minutes 07/19/2018

TRAPPER CREEK COMMUNITY COUNCIL MEETING MINUTES

Regular Meeting         6:30 PM          Thursday, July 19, 2018

 

I.           Meeting called to order 6:36pm

II.          Determination of Quorum

III.         Board Members in Attendance:  Glenka, Miller, Grelson, Ritenburgh and Ryan.  Members:  Shawn Stankowitz, Lon McCullough, Michele McCullough, Tony Jurasek, LouAnne Carroll-Tysdal, Jennie Earles, Debbie Filter, Elaine Yelverton, JP Glenka, Jeffrey Harris, Stephanie Harris, Darlene Rich, Neil DeWitt.

IV.         Reading and approval of June minutes.

V.          Borough Assembly Report: None

VI.         TCCSA CIP4 Report: No activity this period. Balance of $6,338.53 remaining.

VII.        Treasurer’s Report:  #221, $219.95, QuickBooks for Council laptop; .01 Savings Dividend. Checking: $606.36 & Savings: $25.37 = $631.73.

VIII.       Revenue Sharing Project Updates:

A.          FY2016:

  • TCCSA Operating Costs – $13,500.00. Current activity: $240.73. Total spent: $11,342.53.  $2157.47 remaining.
  • TCCC Operating Costs – $1,000.  Current activity: $219.95.  $630.20 spent.  $369.80 remaining.
  • Nordic Ski Club – $300.00. No activity this period. Total spent: $80.52.  $219.48 remaining.
  1. Correspondence/Current Mail:  Mat-Su Borough document submission reminder; Request for Comments for RT Subdivision Case #2018-090; 2018-2021 Draft STIP Public Comment closes August 12, 2018; Mat-Su Borough upcoming election October 2, 2018; 2018-2022 Five-Year Schedule of Timber Sales public notice; AHMS Winter 2018-2019 Schedule open for booking.
  2. Public Forum:  None
  3. Unfinished Business:
  4. Village Safe Water Program (VSW):   VSW grant agreement has been drafted and waiting to be signed by VSW.  Once signed, Donna Lee will mail a copy and scan to TCCC for their signature.  Funding is being secured by the EPA for $325,000.00.  Appropriation of funding will then occur, and design and construction for the State CIP project can begin.
  5. Chijuk Timber Transportation Permit:  Permit was approved.  There is a 10-day appeal period.  Information was posted at the Post Office.
  6. New Business:
  7. Seating of new TCCC Board of Directors: Email to Council from Connie Dooley read regarding the validity and legitimacy of the TCCC Board election and requesting minutes addressing the TCCC application for Design & Construction grant.  New Board Positions:  Chair-Dave Ritenburgh, Vice Chair-Levi Miller, Secretary-Janet Grelson, Treasurer-Brittany Ryan, Board Member- Paula Glenka.
  8. Update on FY2017 Project Proposals: Mat-Su Borough awaiting copy of June minutes to approve the funding.
  9. Mat-Su Community Councils for Public Safety (MSCCPS):  Minutes from the July 18 meeting at the Pittman Trooper Station were read.  It was announced that a two-million-dollar grant would be available for the budget for public safety.  Captain April requested a list of suggestions with justification for the use of the funds.  No availability date was known as of yet for the funds, or parameters for distribution of the funds. Officers were voted in, and a motion was made and passed that each Community Council shall have one vote in the organization. Next MSCCPS meeting date is August 15.

Motion made by Miller to table discussion of participation until next meeting in order to gather community input.  Motion seconded by Ritenburgh.  Motion passed unanimously.

  1. Upper Susitna Food Pantry: Upper Susitna Food Pantry representative LouAnne Carroll-Tysdal informed that the Trapper Creek Food Pantry will be closing at the end of July due to lack of volunteers. Sunshine Transit will be at the TC Food Pantry parking lot two times a month on the days when the TC Pantry was open.  Transportation to the Talkeetna Food Pantry and Cubby’s will be provided free of charge for Pantry participants.  Others may use the service for $5.00 round trip.  Closure will not affect the programs for Children.  Pantry could be reopened if a viable one-year plan is presented.

 

XIII.       Date of next meeting scheduled for August 16, 2018, 6:30 pm.

XIV.       Meeting adjourned 8:38pm.

(Minutes taken by Council Secretary, Levi Miller)

 

Trapper Creek

Community Council

PO Box 13021, Trapper Creek, AK 99683-0321

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area