Category Archives: Meeting Minutes

Minutes of Council meetings

Meeting Minutes 03/19/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, March 19, 2020

On Thursday, March 19, 2020, the date of the TCCC meeting, a quorum was not available and no business was conducted in keeping with social distancing due to the COVID-19 Virus.

  1. Date of next meeting scheduled for April 16, 2020 at 6:30 pm.

(This agenda subject to modifications per need of the public and its members)

 

Trapper Creek Community Center, Milepost 115.2 George Parks Highway, turn left on E. TC Park Circle.

Teleconference is available: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area.

Meeting Minutes 02/20/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

 

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, February 20, 2020

 

  1. Meeting called to order: 6:46pm

 

  1. Determination of Quorum

 

  1. Board Members in Attendance: Ritenburgh, Miller, Grelson and Morrill. Members: Duronda Twigg, Chrystal Mayer
  2. Approval of Agenda
  3. Reading and approval of Regular January Meeting minutes
  4. Borough Assembly Report, Tam Boeve, District 7: No report
  1. Treasurer’s Report: Total Disbursements: Visa Debit: $34.77 for printer ink.

Deposits: None. Dividends: None.  Checking: $1,136.96, Savings: $25.43 = $1,162.39.

 

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:

A.       FY2018:

  • Trapper Creek Volunteer Fire Dept (TCVFD): CAP: $1,000.00. Expenditures to date: $455.00-Grant Writing Class; QuickBooks-$50.00. Remaining: $495.00
  • TCCSA Operating – CAP: $10,000.00. Current expenditures: $1,122.50. Remaining: $4,077.55
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: $34.77-printer ink. Remaining: $699.27
  • Upper Susitna Food Pantry Operations: CAP: $3,789.00. Current expenditures: $122.65. Remaining: $274.01

43 families were served in January; 96 people; and 19 seniors for the CSFP Boxes. 16 Trapper Creek families enrolled in the Second Access Program. Currently have 57 families (118 people) from Trapper Creek signed up to use regular pantry services

 

 

 

IX.   Committee Reports:

  • TCCSA Water Committee: Water Committee met to review and discuss draft plan sheets (site plan, and the interior piping/layout). Committee will address with KAE modifications. Water Committee reviewed and concurred on the advertising for the water point; and awaits the water test results. TCCSA Water Committee will continue to update TCCC

 

  • Volunteer Fire Department Committee (TCFVD): TCVFD received a US Forestry Grant. In contact with State Fire Marshall. Continuing with obtaining equipment and equipment housing

 

  • RSA (Road Service Area) 30: Summary of the February 12, 2020 meeting was provided by Donna Massay and read at the meeting. Official minutes will not be available until approved at the May 13, 2020, 10:30 am meeting at the TC Community Center.

Among the items from the draft minutes:

  • Exploring options for bringing the Bradley Road Bridge up to State standards as well as funding for the project
  • The scope of work is being developed for improving the road width just before Amber Lake on Oilwell (an additional benefit will be a few more parking spaces from the gravel source area)
  • The Road Hotline has been upgraded to have unlimited capacity and is monitored 24/7. Only urgent calls-unplowed roads, downed trees, drifts closing a road, etc., will receive an afterhours response (the Hotline number for MSB roads in 861-7755)
  • There is a vacancy on the RSA Board. Anyone interested will find more info on the MSB website under “Boards and Commissions”. Meeting times can be adjusted to accommodate a new board member’s schedule

 

  1. Correspondence/Current Mail: All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  1. Public Forum: None
  2. Unfinished Business:
  3. Mat-Su Community Councils for Public Safety (MSCCPS) update: No report
  4. Seating of New Board/Business items-
  • Under Article IV, Section 2D of the TCCC bylaws, the TCCC Board may appoint to fill a Board vacancy until the next General Election. Duronda Twigg was appointed to the TCCC Board as Treasurer. A motion was made to appoint Duronda Twigg by Morrill, seconded by Miller, and all Board members approved.

Appropriate documentation will be drawn up, signed and brought to the Council’s financial institution to show current TCCC authorized account signers and previous signer to be removed

  • State of Alaska Statement of Change to be submitted ($25.00 applicable fee), reflecting current list of TCCC Board members

 

  1. FY2019 CAP Funds: Information and deadlines for accepting proposed FY2019 CAP fund projects was sent out to TCCC e-mail list as well as posted at the Trapper Creek Post Office and the Trapper Creek Library. Applications are also available to be sent via e-mail by contacting the Council at: trappercreek2010@gmail.com

 

Project application forms are at the TC Post Office and must be submitted to TCCC by the April 16, 2020 TCCC meeting

 

Proposed project submitters are encouraged to attend the April 16, 2020, TCCC meeting in person or telephonically. (Teleconference is available locally: 373-2663 or dial 907-622-2663 if not in local area; Participant Code 991090), to answer any questions that may arise regarding their proposals

 

Trapper Creek Community voting on proposed projects meeting the project criteria will be April 20-May 9, 2020 at the Trapper Creek Library, during normal business hours

 

Voting results will be at the May 21, 2020 TCCC meeting

  1. New Business: None

 

  1. Date of next meeting: scheduled for Thursday, March 19, 2020, 6:30 pm

 

  1. Meeting adjourned: 7:37pm

 

 

(Minutes taken by Council Secretary, Janet Grelson)

Meeting Minutes 2/20/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, February 20, 2020 

 

  1. Meeting called to order: 6:46pm
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Grelson and Morrill.  Members: Duronda Twigg, Chrystal Mayer
  4. Approval of Agenda
  5. Reading and approval of Regular January Meeting minutes
  6. Borough Assembly Report, Tam Boeve, District 7: No report
  7. Treasurer’s Report: Total Disbursements: Visa Debit: $34.77 for printer ink.

Deposits: None.  Dividends: None.   Checking: $1,136.96, Savings: $25.43 = $1,162.39.

 

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  2. FY2018:
  • Trapper Creek Volunteer Fire Dept (TCVFD):  CAP: $1,000.00. Expenditures to date: $455.00-Grant Writing Class; QuickBooks-$50.00. Remaining: $495.00
  • TCCSA Operating – CAP: $10,000.00. Current expenditures: $1,122.50. Remaining: $4,077.55
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: $34.77-printer ink.  Remaining: $699.27
  • Upper Susitna Food Pantry Operations: CAP: $3,789.00. Current expenditures: $122.65. Remaining: $274.01

43 families were served in January; 96 people; and 19 seniors for the CSFP Boxes. 16 Trapper Creek families enrolled in the Second Access Program.  Currently have 57 families (118 people) from Trapper Creek signed up to use regular pantry services

IX.    Committee Reports:

  • TCCSA Water Committee:  Water Committee met to review and discuss draft plan sheets (site plan, and the interior piping/layout).  Committee will address with KAE modifications. Water Committee reviewed and concurred on the advertising for the water point; and awaits the water test results. TCCSA Water Committee will continue to update TCCC

 

  • Volunteer Fire Department Committee (TCFVD): TCVFD received a US Forestry Grant. In contact with State Fire Marshall. Continuing with obtaining equipment and equipment housing

 

  • RSA (Road Service Area) 30:  Summary of the February 12, 2020 meeting was provided by Donna Massay and read at the meeting.  Official minutes will not be available until approved at the May 13, 2020, 10:30 am meeting at the TC Community Center.

Among the items from the draft minutes:

  • Exploring options for bringing the Bradley Road Bridge up to State standards as well as funding for the project
  • The scope of work is being developed for improving the road width just before Amber Lake on Oilwell (an additional benefit will be a few more parking spaces from the gravel source area)
  • The Road Hotline has been upgraded to have unlimited capacity and is monitored 24/7. Only urgent calls-unplowed roads, downed trees, drifts closing a road, etc., will receive an afterhours response (the Hotline number for MSB roads in 861-7755)
  • There is a vacancy on the RSA Board. Anyone interested will find more info on the MSB website under “Boards and Commissions”.  Meeting times can be adjusted to accommodate a new board member’s schedule

 

  1. Correspondence/Current Mail:  All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  2. Public Forum:  None
  3. Unfinished Business:
  4. Mat-Su Community Councils for Public Safety (MSCCPS) update: No report
  5. Seating of New Board/Business items-
  • Under Article IV, Section 2D of the TCCC bylaws, the TCCC Board may appoint to fill a Board vacancy until the next General Election.  Duronda Twigg was appointed to the TCCC Board as Treasurer. A motion was made to appoint Duronda Twigg by Morrill, seconded by Miller, and all Board members approved.

Appropriate documentation will be drawn up, signed and brought to the Council’s financial institution to show current TCCC authorized account signers and previous signer to be removed

  • State of Alaska Statement of Change to be submitted ($25.00 applicable fee), reflecting current list of TCCC Board members

 

  1. FY2019 CAP Funds: Information and deadlines for accepting proposed FY2019 CAP fund projects was sent out to TCCC e-mail list as well as posted at the Trapper Creek Post Office and the Trapper Creek Library. Applications are also available to be sent via e-mail by contacting the Council at: trappercreek2010@gmail.com

 

Project application forms are at the TC Post Office and must be submitted to TCCC by the April 16, 2020 TCCC meeting 

 

Proposed project submitters are encouraged to attend the April 16, 2020, TCCC meeting in person or telephonically. (Teleconference is available locally: 373-2663 or dial 907-622-2663 if not in local area; Participant Code 991090), to answer any questions that may arise regarding their proposals

 

Trapper Creek Community voting on proposed projects meeting the project criteria will be April 20-May 9, 2020 at the Trapper Creek Library, during normal business hours

 

Voting results will be at the May 21, 2020 TCCC meeting

  1. New Business: None
  2. Date of next meeting: scheduled for Thursday,March 19, 2020, 6:30 pm
  3. Meeting adjourned:  7:37pm

 

 

(Minutes taken by Council Secretary, Janet Grelson)

 

Meeting Minutes 01/16/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, January 16, 2020

 

  1. Meeting called to order: 6:38pm
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Glenka, Grelson and Morrill.  Guest: AK Dept. of Health & Social Services Public Health Nurse Sonja Engle, RN.
  4. Approval of Agenda
  5. Reading and approval of Regular December Meeting minutes
  6. Borough Assembly Report, Tam Boeve, District 7: No report
  7. Treasurer’s Report: Total Disbursements: $164.96.  #241- $20 reimbursement for Office 365 annual renewal fee to P. Glenka; #242-$125 2020 TCCC Website Hosting fees, J. Klauder; #243-void; Visa Debit- $19.96 TCCC check reorder, Deluxe.

 

Deposits: None.  Dividends as of 12/31/19: Checking: .15, Savings: .01.   Checking: $1,171.73, Savings: $25.43 = $1,197.16.

 

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  2. FY2018:
  • Trapper Creek Volunteer Fire Dept (TCVFD):  No report
  • TCCSA Operating – CAP: $10,000.00. Current expenditures: $294.03. Remaining: $5,232.06
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: $164.96: $20-Office 365 renewal; $125-TCCC Website Hosting annual fees; $19.96-TCCC check reorder.  Remaining: $734.04.
  • Upper Susitna Food Pantry Operations: CAP: $3,789.00. Current expenditures: $2,388.24. Remaining: $396.66

35 families were served in December; 68 people. 15 weekend food bags went home through TC Elementary School.  December had 20 (down from 24) seniors enrolled in the Senior Pass Program-for extremely low-income seniors to use the pantry twice a month. Christmas food baskets were distributed in December and shuttles were offered to families that needed transportation.  An additional shuttle was added for Trapper Creek so that families that normally shop on the 4th Friday of the month could make it before the pantry closed from December 23, 2019 through January 2, 2020.

 

IX.    Committee Reports:

  • TCCSA Water Committee:  Water project going to MSB Assembly for Introduction on 1/21/20. Water project will be on the February 4, 2020 MSB Assembly agenda. Need comments by 2/4/20 via mail or internet, or in person on 2/4/20. TCCSA Water Committee will continue to update TCCC

 

  • Volunteer Fire Department Committee(TCFVD): No report

 

  1. Correspondence/Current Mail:  All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  2. Public Forum:  AK Dept. of Health & Social Services Public Health Nurse Sonja Engle, RN.  Nurse Engle is the new Public Health Nurse that will cover needs in Trapper Creek. Due to increased availability of medical facilities, the position has changed to a case by case/as needed for patient care, but the public health education and information aspect will continue for our community
  3. Unfinished Business:
  4. Mat-Su Community Councils for Public Safety (MSCCPS) update:    Report from Chair Dave Ritenburgh from the January 4, 2020 Mat Su Legislative Town Hall. Parks Hwy conditions, PFD concerns, OCS concerns
  5. TCCC Board Election Results- Community votes resulted in both candidates receiving two (2) year terms
  6. TCCC Board-Recognition of Paula Glenka’s service to Council and the Community!
  7. New Business:
  8. Seat new Trapper Creek Community Council Board Members: Janet Grelson is the interim TCCC Treasurer until an appointment is made to the position. James Morrill will become a signer on the Trapper Creek Community Council Board checking account until the Treasurer position has been filled.
  9. FY2019 CAP Funds: FY2019 CAP funds of $15,789.00 are available.  Council will have information on the timeline of project submission criteria, submission deadline and voting dates prior to the February 20, 2020 regular meeting.

The information will be sent out via the TCCC membership email list, as well as posted at the Trapper Creek Post Office and the Trapper Creek Library.

 

  1. Date of next meeting: scheduled for Thursday,February 20, 2020, 6:30 pm
  2. Meeting adjourned:  8:38pm

 

 

(Minutes taken by Council Secretary, Janet Grelson)

 

Meeting Minutes 12/19/2019

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, December 19, 2019

 

  1. Meeting called to order 6:48pm
  1. Determination of Quorum
  1. Board Members in Attendance: Ritenburgh, Miller, Glenka, Grelson and Morrill.  Guests: Mabel & Ron Quilliam.  Special Guest: Borough Assembly Representative Tam Boeve, District 7
  2. Approval of Agenda
  3. Reading and approval of Regular October & November Meeting minutes
  4. Borough Assembly Report, Tam Boeve, District 7:

Board of Fisheries update: lack of fish getting north- problems with fish being intercepted by commercial fishing industry. Five (5) main proposals are in front of the Board of Fisheries at the February 7-19, 2020 meeting. Public comments are encouraged. Comments can be mailed in, done online or made in person at the meeting.  McKinley Fire update: recovery efforts continue

  1. Treasurer’s Report: Disbursements: $76.00-USPS PO Box fees; $1,117.00-NNWI/Neighborhood Watch items.  Deposits: None.  Dividends: Checking: .18.  Checking: $2,960.71, Savings: $25.42 = $2,986.13.
  2. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:

A.       FY2018:

  • Trapper Creek Volunteer Fire Dept (TCVFD): No report.
  •  TCCSA Operating – CAP: $10,000.00. Current expenditures: $1,562.43. Remaining: $5,526.09
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: $101.00: $25- AK State Biennial Report Fees; $76-USPS PO Box Fees.  Remaining: $899.00
  • Upper Susitna Food Pantry Operations: CAP: $3,789.00. Current expenditures: $220.95. Remaining: $2,784.90

15 weekend food bags went home through TC Elementary School-up from 12. November had 18 seniors enrolled in the Senior Pass Program-for extremely low-income seniors to use the pantry twice a month. Thanksgiving Blessing in November had 44 families participating this year.  Christmas food distribution is on Saturday, December 21, 2019, from 10am-4pm at the Church on the Rock. Pantry will close on December 20th as the finances will not accommodate anymore families at this time. Emergency families may be added on a case by case basis. A comparison of recipients with the Willow Food Bank is being done, and slots may open up again due to any families receiving food from both food banks being dedicated to one food bank

  1. FY2019:
  • Neighborhood Watch Grant- Grant: $2,941.17. Current expenditures: $1,117.00 for signs, handbooks and decals.  Remaining: $1,624.17
  1.  Committee Reports:

TCCSA Water Committee: Penn Jersey drilled the water well and a pump test was completed. A report is forthcoming. TCCSA Water Committee will continue to update TCCC

Volunteer Fire Department Committee(TCFVD):  No report

X.     Correspondence/Current Mail:  All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office

  1. Public Forum: Census 2020 job information by Recruiting Assistant Mabel Quilliam
  2. Unfinished Business:
  3. Mat-Su Community Councils for Public Safety (MSCCPS) update:    Saturday, January 4, 2020 Mat Su Legislative Town Hall at the Wasilla Senior Center at 1:00-3:00pm
  4. New Business:
  5. Voting begins for the TCCC Board on Saturday, January 4, 2020 at the Trapper Creek Library during regular business hours, and ends Saturday, January 11, 2020.  A list of candidates will be posted on Saturday, December 21, 2019, at the Post Office and the Library.
  1. Date of next meeting: scheduled for Thursday, January 16, 2020, 6:30 pm
  1. Meeting adjourned: at 8:50pm

(Minutes taken by Council Secretary, Janet Grelson)