Category Archives: Meeting Minutes

Minutes of Council meetings

Meeting Minutes 08/20/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting 6:30 PM, Thursday, August 20, 2020 

 

  1. Meeting called to order: 6:38 pm
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Grelson, Twigg.  Special Guests:  Tam Boeve, MSB District 7
  4. Approval of Agenda
  5. Reading and approval of Regular June Meeting minutes (July-no quorum/no meeting)
  6. Borough Assembly Report, Tam Boeve, District 7: RSA contract will be awarded shortly-3-4 bids were received.

MSB has $37 million in CARES funding that will be disbursed by October, and will need to be spent by the end of 2020.

1/3 of the CARE funds are going for Borough related services: EMT staff, ambulance needs, admin expenses; 1/3 for small business grants (up to $10,000.00 available, based on loss of revenue, sanitation requirements, etc.).  Only open to those business outside of Huston, Palmer and Wasilla area.

Another 1/3 of the CARE funds will be about $100 to MSB residents who have qualifying expenses related to COVID. Applications will be online soon (follow the Facebook MSB page).

A September 15 meeting on funding. Continuing search for new Borough manager.  Interviews will be in September.

 

  1. Treasurer’s Report:

July: Deposits:  None  Disbursements: None  Div/Int.: $ .01  Checking: $1,111.97, Savings: $25.45 = $1137.42

August: Deposits: FY19 Borough CAP Grant Funds, $15,789.00.

Disbursements: Trapper Creek Community Services (TCCSA) FY19 CAP Grant Funds: Ck# 245, $11,000.00(cleared acct.); Trapper Creek Volunteer Fire Department FY19 CAP Grant Funds: Ck# 246, $3489.00; Upper Susitna Food Pantry FY19 CAP Grant Funds Ck# 247, $1300.00.    Div/Int.: $ .05.

Checking: $5901.01 ($4789.00 un-cleared FY19 CAP), Savings: $25.45 = $5926.46

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  2. FY2018:
  3. FY2019:   TCCC received the CAP FY2019 funds from the Borough and the Council signed and submitted the MOA with the Council.  The TCCC Treasurer sent out the MOAs between the Council and the approved projects, as well as the checks, to the three (3) recipients
  • Trapper Creek Volunteer Fire Dept (TCVFD):  CAP: $1,000.00. Remaining: $0.  Remaining funds were used for PO Box fees, registration and title to the 6 trucks that were donated, purchase of fuel for the 2 trucks that are currently running; hose adaptors and fittings to be able to fill the trucks; and Office antivirus protection

 

  • TCCSA Operating – CAP: $10,000.00.  No official report, but comments were made that the Trapper Creek Free Box is closed until further notice, including a hold on accepting donations.  IF there is a need an appointment can be made, keeping in mind that the Free Box must be completely sanitized after each appointment by (a) volunteer(s).

 

  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: None.  Remaining: $674.27

IX.    Committee Reports:

  • TCCSA Water Committee:  KAE was out last week, and cleared a 60” area around the pad.  Will continue with constructing the pad.  A different type of card reader was requested, that would accept cash, coins and cards. This will increase the cost of the reader. Project is on schedule and should be completed in September if not sooner. TCCSA Water Committee will continue to update TCCC

 

  • Volunteer Fire Department Committee (TCFVD):  A 3rd trash pump to help fill portable ponds has been purchased.  Donated trucks have been looked over and frozen/busted lines have been fixed, and are ready if needed.  The Forestry grant funds were received, and the TCVFD is currently working on the items on their purchase list items

 

  1. Correspondence/Current Mail:  All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  2. Public Forum: None

XII.   Unfinished Business:

  1. Mat-Su Community Councils for Public Safety (MSCCPS) update:

No Report. Most likely there will not be a meeting until next spring

XIII.  New Business: None

IV.  Date of next meeting: scheduled for Thursday, September 17, 2020, 6:30 pm

XV.  Meeting adjourned: 7: 08 pm

(Minutes taken by Council Secretary, Janet Grelson)

 

Meeting Minutes 07/16/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Regular Meeting, 6:30 PM, Thursday, July 16, 2020

On Thursday, July 16, 2020, the date of the TCCC meeting, a quorum was

not available and no business was conducted.

I. Date of next meeting scheduled for August 20, 2020 at 6:30 pm.

 

(This agenda subject to modifications per need of the public and its members)
Trapper Creek Community Center, Milepost 115.2 George Parks Highway, turn left on E. TC Park Circle.
Teleconference is available: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area.

Meeting Minutes 06/18/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting 6:30 PM, Thursday, June 18, 2020 

 

  1. Meeting called to order: 6:38 pm
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Grelson, Twigg and Morrill.  Special Guests:   MEA Representatives
  4. Approval of Agenda
  5. Reading and approval of Regular May Meeting minutes
  6. Borough Assembly Report, Tam Boeve, District 7: No report
  1. Treasurer’s Report:  Disbursements: None.  Deposits: None.  Dividends: None.

Checking: $1,111.96, Savings: $25.44 = $1,137.40

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  2. FY2018:
  • Trapper Creek Volunteer Fire Dept (TCVFD):  CAP: $1,000.00. Remaining: $0.  Remaining funds were used for PO Box fees, registration and title to the 6 trucks that were donated, purchase of fuel for the 2 trucks that are currently running; hose adaptors and fittings to be able to fill the trucks; and Office antivirus protection
  • TCCSA Operating – CAP: $10,000.00. Current expenditures: $662.97. Remaining: $558.20.  Looking for volunteers for the Park Memorial Wall to assist in leading and working on the project
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: None.  Remaining: $674.27

IX.    Committee Reports:

  • TCCSA Water Committee:  The 95% project plans are complete and the plans have been received.  Contractor made submittals to ADEC, Division of Drinking Water for Approval to Construct and to ADNR for water rights.  Ordered SIP panels and 50% down on credit card reader.  A July meeting will be scheduled for review of the drawings.  Committee continues to work towards card reader accepting the SNAP, WIC, EBT cards. TCCSA Water Committee will continue to update TCCC

 

  • Volunteer Fire Department Committee (TCFVD):  A 3rd trash pump to help fill portable ponds has been purchased.  Donated trucks have been looked over and frozen/busted lines have been fixed, and are ready if needed.  The Forestry grant funds were received, and the TCVFD is currently working on the items on their purchase list items
  • RSA 30: D&S is no longer the road contractor for RSA 30-Trapper Creek.  The MSB will be advertising for a new contractor in the near future.  The RSA 30 Board still has an opening on its Board of Supervisors.  Any community member interested in volunteering can contact Donna Massay (733-4348) for additional information or go to the MSB website “Boards and Commissions” link

 

  1. Correspondence/Current Mail:  All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  2. Public Forum: MEA Representatives gave information regarding MEA’s summer plans for clearing Rights of Way in the Trapper Creek and Talkeetna areas, as well as information on removal of Spruce Bark Beetle danger trees from private property. These trees will be removed by MEA free of charge by filing a Danger Tree Report. Report can be found on the MEA website(www.mea.coop/member-services/right-of-way-clearing) or by calling the MEA Clearing Dept. (907-761-9269).

MEA member rates had a small decrease last quarter, and can anticipate another small decrease in the next quarter.  Janet Kincaid retired from the MEA Board of Directors.  There is a general seat vacancy on the Board, and applications are available online.  Trapper Creek’s area representative is Bill Kendig/Susitna West District. Mr. Kendig is currently the MEA Board Secretary/Treasurer.  The Palmer MEA office is still closed, but the Eagle River and Wasilla offices are open.  MEA is encouraging customers to go paperless for their monthly statements.  The MEA Annual Meeting was cancelled due to COVID-19 restrictions.  MEA is currently at a usage rate of 12% for renewable energy

XII.  Unfinished Business:

  1. Mat-Su Community Councils for Public Safety (MSCCPS) update:

No Report

  1. FY2019 CAP Funds:  TCCC sent a letter to the MSB re: CAP project voting results, and received a quick response, as well as the MOA/Memorandum of Agreement between the MSB and TCCC for the FY2019 CAP Funds.  The signed MOA was returned to the Borough, and the tentative timeline for release of the CAP funds is projected to be sometime after it is presented at the July 21st MSB Assembly meeting. Funds could be to Council by the end of July or beginning of August if there are delays

XIII.  New Business: None

XIV.  Date of next meeting: scheduled for Thursday, July 16, 2020, 6:30 pm

  1. Meeting adjourned: 7:38 pm

 

(Minutes taken by Council Secretary, Janet Grelson)

 

Meeting Minutes 05/21/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting 6:30 PM, Thursday, May 21, 2020 

 

  1. Meeting called to order: 6:34 pm
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Grelson, Twigg and Morrill.  Special Guest:  District 7 Borough Assembly Representative Tam Boeve. Members: Paula Glenka
  4. Approval of Agenda
  5. Reading and approval of Regular April Meeting minutes
  6. Borough Assembly Report, Tam Boeve, District 7: With COVID-19 restrictions being lifted, Borough buildings are beginning to open up.  Main building is open by appt only.

 

Weekly COVID-19 response meetings have been suspended.

Borough Budget has a deficit of $16 million due to Governor’s veto of the School Bond Debt Reimbursement funds.

Money was set aside last year towards these anticipated costs, but still need to make significant cuts to our current budget to hold at the current mill rate of 10.386.

CARES funding statements are correct.  Working with Borough Financial Director and Borough Legal Department to determine exactly what the grant money can be used for.

MOU (Memorandum of Understanding) between AIDA (Alaska Industrial Development and Export Authority) and Nova Minerals is coming before the MSB Assembly in June for Phase 2 studies for a proposed bridge over the Little Su River, and road access to the Whistler Mining District.

 

  1. Treasurer’s Report:  Disbursements: None.  Deposits: None.  Dividends:

Checking: $1,111.96, Savings: $25.44 = $1,137.40

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  2. FY2018:
  • Trapper Creek Volunteer Fire Dept (TCVFD):  CAP: $1,000.00. No report
  • TCCSA Operating – CAP: $10,000.00. Current expenditures: $416.84. Remaining: $1,221.17
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: None.  Remaining: $674.27

IX.    Committee Reports:

  • TCCSA Water Committee:  The project is now at the 95% stage.  KAE, Inc., will send the stamped plans via email & a hardcopy by the end of this week.

Reading and discussion of draft letter sent to Governor Dunleavy, Senator Shower, Representative Eastman & Assembly member Tam Boeve, as well as TCCC, VSW, KAE, Inc., and Matt Want requesting letters of support for the SNAP, WIC and EBT recipients to be able to utilize their benefits at the TC water point as this project was created with those in need of a good water source.  Once the letters and any input have been received, package will be sent to Senators Sullivan and Murkowski and Congressman Young.

TCCSA Water Committee will continue to update TCCC

 

  • Volunteer Fire Department Committee (TCFVD): No Report

 

  1. Correspondence/Current Mail:  All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  2. Public Forum:
  3. Unfinished Business:
  4. Mat-Su Community Councils for Public Safety (MSCCPS) update:

No Report

  1. FY2019 CAP Funds:
  • FY2019 CAP Project Proposals voting results:

Total requested: $20,468.00 FY2019 Funds available: $15,789.00

60 Points-Project fully funded: TCVFD Rural Basic Firefighter Class ($3,468.00 requested)

57 Points- Project fully funded: Operating Expenses for the Trapper Creek Park and Cemetery ($11,000.00 requested)

($3,468.00 requested)

35 Points- Project partially funded: Pantry Operations Support Upper Susitna Food Pantry ($6,000.00 requested)

Detailed Voting Results form available for review at the Trapper Creek Post Office.

  • A letter will be sent to MSB with the voting results, requesting that the FY2019 CAP funds be released and sent to TCCC.  Once received, they can be dispersed to the project entities, and a MOA between TCCC and the project entities will be signed.

 

  1. New Business: TCCC member Paula Glenka presented a letter written to Representative David Eastman and Senator Mike Shower regarding the upgrade to the Parks Highway, MP 99-123 by the State of Alaska/General Contractor Quality Asphalt Paving (QAP), and the resulting numerous pitted, cracked and shattered windshields that local residents as well as the school bus transportation service, have endured due to the chip seal used instead of asphalt(MP 123-147 was resurfaced with asphalt).  The purpose of her presentation to TCCC is a letter of support from council to Representative David Eastman and Senator Mike Shower. Discussion ensued and all present were in favor of a letter of support.
  2. Date of next meeting: scheduled for Thursday, June 18, 2020, 6:30 pm
  3. Meeting adjourned:  7:24 pm

 

 

(Minutes taken by Council Secretary, Janet Grelson)

 

Meeting Minutes 04/16/2020

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting (Telephonic), 6:30 PM, Thursday, April 16, 2020 

 

  1. Meeting called to order: 6:33 pm
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Grelson, Twigg and Morrill.  Special Guest:  District 7 Borough Assembly Representative Tam Boeve
  4. Approval of Agenda
  5. Reading and approval of Regular February Meeting minutes and March No Meeting Minutes
  6. Borough Assembly Report, Tam Boeve, District 7: MSB Assembly telephonic meetings now.  Ability to call in and comment.

Every Wed 11:00 am- Borough live conferences. Stream from Borough website or on Facebook. Borough Mayor Vern Halter, Emergency Services Director Ken Barkley, local doctors, etc., giving updates on COVID-19 response.  Comments and questions can be made.

The Mat-Su driveway permit fees temporary waiver will be extended until October 7, 2020. [Permit Center: 907-861-7822.].

Mat-Su Borough Manager John Moosey will no longer be the Mat-Su Borough Manager-he will become the new City Manager of Palmer.

  1. Treasurer’s Report:  Disbursements: Check #244: $25.00 for AK Statement of Change of Officials (necessary to reflect change in TCCC Board Members).

Deposits: None.  Dividends: Savings, .01 on 3/31/20.   Checking: $1,111.96, Savings: $25.44 = $1,137.40

  1. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  2. FY2018:
  • Trapper Creek Volunteer Fire Dept (TCVFD):  CAP: $1,000.00. Current Expenditures: $76.00: US Postmaster, Box Fees. Total expenditures to date: $581.00. Remaining: $419.00
  • TCCSA Operating – CAP: $10,000.00. Current expenditures: $2,420.27.
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. Current expenditures: $25.00.  Remaining: $674.27
  • Upper Susitna Food Pantry Operations: CAP: $3,789.00. Current expenditures: 274.01. Remaining: $0

42 families were served in February and 41 families in March; 108 people in February and 118 people in March; and 27 seniors for the CSFP Boxes in February and 27 seniors in March.

In February, 15 Trapper Creek students per week and 18 Trapper Creek students at Su Valley were served in the Weekend Brown Bag Program.  In March school was closed and the programs were combined and all bags were available for pick up at the Trapper Creek Elementary School.

People are carpooling to the Food Pantry and this is not practicing social distancing.  It endangers the volunteers and the Coordinator and jeopardizes the communities as well as the ability to safely continue operations. Our help was requested in this matter.

IX.    Committee Reports:

  • TCCSA Water Committee:  In March, the Water Committee met with KAE, general contractor, to review the 65% design. An amiable meeting of design construction was agreed upon, and the next meeting will be held at the 95% stage.

In April, and email was sent to KAE asking if COVID-19 has or will have any bearing on construction design and schedule as discussed in March. As of April 15, no response had been received.

TCCSA Water Committee will continue to update TCCC

  • Volunteer Fire Department Committee (TCFVD): Current Expenditures: $76.00: US Postmaster, Box Fees.
  1. Correspondence/Current Mail:  All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office
  2. Public Forum:  None
  3. Unfinished Business:
  4. Mat-Su Community Councils for Public Safety (MSCCPS) update: Meetings were not going to be held in January and February, and would resume in March (18th).  Due to COVID-19, the March meeting was cancelled. No future meeting date has been set at this time.
  1. FY2019 CAP Funds: Project Proposal Forms reviewed and approved to ensure program qualifications were met.

FY2019 CAP Projects submitted (in the following order):

Pantry Operations Support (Upper Susitna Food Pantry), $6,000.00 requested

Operating Expenses for the Trapper Creek Park and Cemetery- $11,000.00 requested

Trapper Creek Volunteer Fire Department Rural Basic Firefighter Class, $3,468.00 requested

Total requested: $20,468.00, FY2019 Funds available:  $15,789.00

Project community voting will begin Monday, April 20, through Saturday, May 9, 2020 at the Post Office.  A CAP Project Talley Committee has been formed. Funded project list will be read at the Thursday, May 21, 2020 regular TCCC meeting

Information and deadlines for accepting proposed FY2019 CAP fund projects was sent out to TCCC e-mail list as well as posted at the Trapper Creek Post Office and the Trapper Creek Library. Applications were also available to be sent via e-mail by contacting the Council.

  1. New Business: None
  2. Date of next meeting: scheduled for Thursday,May 21, 2020, 6:30 pm
  3. Meeting adjourned:  7:01 pm

(Minutes taken by Council Secretary, Janet Grelson)