Category Archives: Meeting Minutes

Minutes of Council meetings

Meeting Minutes 01/17/2019

MINUTES

 TRAPPER CREEK COMMUNITY COUNCIL

 Trapper Creek Community Center. Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, January 17, 2019

 

I.           Meeting called to order 6:30 pm. Posted within fourteen days of said meeting.

II.          Determination of Quorum

III.         Board Members in Attendance: Ritenburgh, Morrill and Glenka. Board Members Absent: Grelson and Miller. Guest: Borough Assembly Representative Tam Boeve.

IV.         Reading and approval of November and December 2018 minutes. Approved as written.

V.          Borough Assembly Report: Tam Boeve, District 7:

·        Discussion of potential options regarding a fire department.

·        Ordinance 18-093 Timber Transport Permit modifications to be reconsidered on the Assembly agenda February 5th.

·        There is an Assembly work session at Turkey Red, a restaurant on Main St. in Palmer this Saturday, January 19th 10 am.

·        Willow State Winter Carnival is January 25th – February 3rd, 2019.

·        Borough Board Vacancy: Trapper Creek RSA #30 (Road Service Agreement) is a 3-member board with 2 vacancies. Contact the Borough Clerk’s Office 861-8683.

VI.         Treasurer’s Report: Checking: $3,201.91 & Savings: $25.39 = $3,227.30

VIII.       Revenue Sharing/CAP Grant Project Updates:

A.          FY2016:

  • Nordic Ski Club – $300 < Spent $231.18 = Remaining $68.82
  • TCCC Operating Costs – $1,000 < Spent $976.16 = Remaining $23.84

B.         FY2017:

  • TCCSA Operating – $10,000 < Spent $3,860.32 = Remaining $6,139.68
  • Upper Susitna Food Pantry – $2,900 < Spent $1,433.06 = Remaining $1,466.94
  1. Correspondence/Current Mail: Mail was previously emailed to the membership and a list of that mail was provided.
  2. Public Forum: None
  3. Unfinished Business:
  4. Village Safe Water Program (VSW): Matsu Borough Public Notice MSB007340 comment period ends tomorrow, Friday, January 18th. Council comment in support of project. Next step is land conveyance to TCCSA and then Assembly approval. In the meantime, the TCCSA has scheduled an open meeting to discuss business and management planning on January 24th, 11 am, at the park.
  5. FY2019 Neighborhood Watch Program Mat Su Borough Grant: Crime Stopper signs have been posted at several locations in the Trapper Creek area. Motion to donate $120 to their non-profit entity made by Rittenburgh and seconded by Morrill. Passed unanimously. At the February council meeting a date will be determined to hold a public meeting to involve the community in neighborhood watch.
  6. Spruce Beetle Strategy Meeting: Information and contacts were acquired as a result of the November 29th teleconference meeting. Information about the Forest Stewardship Program which informs of the funding assistance to potentially remove dead spruce trees, reduce fire danger, and restore the forest has been provided via email to the TCCC membership.

D. Trapper Creek Fire List update: This list is still on the bulletin board at the post office acquiring updates. The Trapper Creek Community Fire List (the list is a telephone “tree” of Trapper Creek residents’ name and phone numbers in case there is a fire in our area), is being updated now, at the Trapper Creek Post Office. Last update to this list was in May 2012.

  1. Mat-Su Community Councils for Public Safety (MSCCPS) update: Captain April made a presentation on the activities of the Troopers during the past year.  This included statistics on available personnel and responses made by Detachment B.
  2. New Business:
  3. Community Assistance Program (CAP): Reports to Borough for the FY2016 & FY2017 grants will be filed for the period 07/01/2018 to 12/21/2018 in a timely manner.
  1. FY2018 CAP Grant: The setting of dates for Project Proposals was tabled until February council meeting.
  1. On December 28, 2018 a meeting was held with Dave Ritenburgh, Paula Glenka, Janet Grelson and Tam Boeve to discuss the Trapper Creek Fire Service Area. Information discussed was presented tonight as part of the Borough Assembly report.

 

XIII.       Date of next meeting scheduled for Thursday, February 21, 2019, 6:30 pm.

XIV.       Meeting adjourned at 8:30pm.

(Minutes taken by Council Treasurer, Paula Glenka)

Meeting Minutes 12/20/2018

Trapper Creek Community Council

MEETING MINUTES

6:30 pm

 On December 20, 2018, the date of the TCCC meeting, a quorum was not available, and no business was conducted.

I.           Date of next meeting scheduled for January 17, 2019 at 6:30 pm.

(This agenda subject to modifications per need of the public and its members)

 Trapper Creek Community Center, Milepost 115.2 George Parks Highway, turn left on E. TC Park Circle.

Teleconference is available: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area.

 

Meeting Minutes 11/15/2018

TRAPPER CREEK COMMUNITY COUNCIL MEETING MINUTES

Regular Meeting         6:30 PM          Thursday, November 15, 2018

I.           Meeting called to order 6:30pm

II.          Determination of Quorum

III.         Board Members in Attendance: Ritenburgh, Miller, Glenka, Grelson and Morrill. Members: Debbie Roberts. Guests: Borough Assembly Representative Tam Boeve.

IV.         Reading and approval of October minutes.

V.          Borough Assembly Report: Tam Boeve, District 7, Borough Assembly: Not a lot of activity this period. The DMV ‘Z’ permanent permit vehicle registration tag program for vehicles 8 years or older, was set to expire on December 31, 2018. That deadline has been deleted and the program will continue.

Borough Board vacancies: 85 vacant seats on the Mat Su Borough Board. Not much representation on the Board from this part of the Borough.

VI.         Treasurer’s Report: October activity: Ck #226: $25.00, State of Alaska Change of Registered Agent. Checking: $3,497.38 & Savings: $25.38 = $3,522.76

VIII.       Revenue Sharing Project Updates:

A.          FY2016:

  • Nordic Ski Club – $300.00. No activity this period. Total spent: $80.52. $219.48 remaining
  • TCCC Operating Costs – $1,000. Check #226, $25.00. $319.61 remaining.

B.         FY2017:

  • TCCSA Operating Costs- $10,000.00. Current activity: $1,500.74. $7,348.98 remaining.
  • Upper Susitna Food Pantry-$2,900.00. Current activity: $237.39. $2,662.61 remaining.
  1. Correspondence/Current Mail: mail was read, and previously emailed to the membership.
  2. Public Forum: None
  3. Unfinished Business:
  4. Village Safe Water Program (VSW): The application to the Mat Su Borough for the acquisition of the land is being submitted with an accompanying letter, points of contact and other requested information. Discussion ensued of TCCC supporting TCCSA for this program as TCCSA now has a full functioning Board. Ritenburgh made the motion to reissue the TCCC letter of support for the TCCSA to develop and manage a community watering point. Morrill seconded. Motion passed unanimously. Letter of support, Resolution RS 18-001, was completed and signed by TCCC Board.
  5. Community Development Block Grant Program (CDBG): Last month the information was reviewed and read by Council. Council reached out to see if the CDBG would work for funding part of the Watering Point Project.   It was determined that the Watering Point project would not meet the CDBG criteria. No further discussion or action on this item.
  6. Mat-Su Community Councils for Public Safety (MSCCPS) update: Ron Farnsworth sent an email stating that there will be no November or December meetings. They will begin again on January 16, 2019, and will continue on the 3rd Wednesday of each month at 6:00pm.
  7. FY2019 Neighborhood Watch Program Mat Su Borough Grant: $50,000 was divided among 17 area Community Councils. Trapper Creek Community Council received $2,941.17. Crime Stopper signs were received by Council and will be posted soon. A final narrative report after funds are used is to be submitted stating the effectiveness of the program.
  8. FY2019 State of Alaska Community and Neighborhood Watch Grants: (A $75,000 grant to be split among applicants.) This was discussed at the October 2018 TCCC meeting. Discussion of the grant parameters and requirements did not make a good fit for our Community. No further action on this item.
  9. New Business:
  10. Spruce Beetle Strategy Meeting: There will be a teleconference with the Department of Natural Resources (DNR) at the Trapper Creek Community Center for the DNR meeting regarding the issues of the Spruce Beetle tree damage. The meeting is in Palmer on Thursday, November 29, from 1pm-4pm. Currently there is a sign-up sheet for hazardous tree/”danger tree” removal, at the Trapper Creek Post Office.
  1. Trapper Creek Fire List Update: The Trapper Creek Community Fire List (the list is a telephone “tree” of Trapper Creek residents’ name and phone numbers in case there is a fire in our area), is being updated now, at the Trapper Creek Post Office. Last update to this list was in May, 2012.
  1. Meals on Wheels Trapper Creek: Ritenburgh recently spoke with Meals on Wheels. A volunteer is needed once a week on Tuesdays, to deliver the meals for recipients in Trapper Creek. Contact Donna at 841-9881.

XIII.       Date of next meeting scheduled for December 20, 2018, 6:30 pm.

XIV.       Meeting adjourned at 8:23pm.

(Minutes taken by Council Secretary, Janet Grelson)

Trapper Creek Community Council

PO Box 13021, Trapper Creek, AK 99683-0321

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Meeting Minutes 10/18/2018

TRAPPER CREEK COMMUNITY COUNCIL MEETING MINUTES

Regular Meeting         6:30 PM          Thursday, October 18, 2018

 

I.           Meeting called to order 6:37pm

 

II.          Determination of Quorum

 

III.         Board Members in Attendance: Ritenburgh, Grelson and Glenka. Members: Shawn Stankowitz, Jennifer Stankowitz, Darlene Rich, Debbie Roberts, Debbie Filter, James Morrill, Tammy Morrill. Guests: Tam Boeve, Doyle Holmes, Jered McClure.

 

IV.         Reading and approval of August and September minutes.

 

V.          Borough Assembly Report: Recently elected Borough Assembly representative Tam Boeve. (Tam Boeve is seated on Monday). The Transportation Ordinance came before the Borough Assembly. Assembly did not pass-vote split 3-3. Changes are to be made to the number of trucks per day. Planning Commission has 90 days to look at documentation-existing and any submission, regarding the number of logging trucks to be allowed each day. Also brought up at the Assembly meeting was a lack of updates on the Chijuk logging project (Oilwell Road); it is on hold indefinitely.

 

VI.         TCCSA CIP4 Report: Final CIP#4 report. Final expenses: $6300.00 for parking lot completion and road improvement, $38.53 sewer line insulation. This project is complete. No more CIP money is forthcoming.

 

VII.        Treasurer’s Report: September activity: Ck #223: $2.42, for postage; ck #224: FY2017 CAP grant fund disbursement: TCCSA Operating Costs- $10,000.00; ck #225: FY2017 CAP grant fund disbursement Upper Susitna Food Pantry- $2,900.00. Dividends: 9/30/18: .04 to checking & .01 to savings. No banking activity in October. Checking: $581.21 & Savings: $25.38 = $606.59.

 

VIII.       Revenue Sharing Project Updates:

 

A.          FY2016:

 

  • TCCSA Operating Costs – $13,500.00. Total spent: $13,500.00. $0 remaining.
  • TCCC Operating Costs – $1,000. No current activity. $655.39 spent. $344.61 remaining.
  • Nordic Ski Club – $300.00. No activity this period. Total spent: $80.52. $219.48 remaining.

 

B.         FY2017:

 

  • TCCSA Operating Costs- $10,000.00. Current activity: $1,150.28. $8,849.72 remaining.

 

  • Upper Susitna Food Pantry- $2,900.00. Current activity: $92.74. $2,807.26 remaining.

 

  1. Correspondence/Current Mail: Public notice of AGDC Board of Directors Meeting; Mat-Su Planning Commission Agenda and E-Packet (mail was sent to members by email).
  2. Public Forum:

 

Cassie Campbell, MEA Communications Manager, Public Relations Dept.   :

 

MEA is near the end of their commitment to appear at each community within the area to inform them of local projects that might be upcoming or ongoing, to answer any questions and pass on information.

 

Trapper Creek-no major events here.

 

Recent outage: 250 people outage caused by trees-typical cause is trees. The nearest MEA shop for outages is Big Lake. On year 6 of a 7 year cycle to clear trees that in the right of way and are in direct contact with the transmission lines or in danger of being in direct contact (referred to as “Danger Trees”). MEA area is 4,300 miles- an area the size of West VA. MEA prioritized areas for right of way clearing and it was completed in 6 years, not 7. Trapper Creek was cleared 2 years ago and will be done again 4 years (but report any trees that fall into the “danger tree” description). Clearing was also done near the “Y” that should also help prevent outages. People are encouraged to using the Smart Hub Application for cell phones to report outages, check your individual usage, etc.

 

Rates: recently was the time for quarterly rate adjustments. There was a rate increase. It is roughly 2%, just under $2.00/month for bills. It is common for rate adjustment increases at this time as this referenced quarter was part of summer when electricity is not being sold.

 

Elections: April, 2019 is an MEA election at the Annual Meeting. Bill Kendig (a Wasilla realtor) is the current Susitna West District At Large Representative and this position is up for re-election. A volunteer position on the election committee is also available. No representation this far north for either position. Contact Cassie Campbell for more information and details regarding both positions.

 

  1. Unfinished Business:
  2. Village Safe Water Program (VSW):   Ritenburgh spoke with Kristie Parsons today and there is nothing to report at this time. Board discussion of completing and filing the Application to Purchase regarding the land on Devonshire Road.
  3. FY2017 Project Proposals update: CAP Funds were received from the Borough and dispersed to the 2 project proposals: TCCSA Operating Costs and the Upper Susitna Food Pantry.
  4. Mat-Su Community Councils for Public Safety (MSCCPS) update: There was no Public Safety meeting on October 17, 2018.
  5. FY2019 Neighborhood Watch Program Mat Su Borough Grants: $50,000 was divided among 17 area Community Councils. Trapper Creek Community Council will receive $2,941.17. A final narrative report after funds are used is to be submitted stating the effectiveness of the program.
  6. FY19 State of Alaska Community and Neighborhood Watch Grants: $75,000 grant to be split among applicants. Discussion of the grant parameters and requirements to submit the application. Grant application deadline is December 1, 2018.
  7. New Business:
  8. Appointment of New Treasurer: Council previously received the resignation of the newly seated treasurer. Grelson made a motion to have Glenka, TCCC Board member, be seated as the TCCC Treasurer. Ritenburgh seconded. Motion passed unanimously.

 

Glenka made a motion to remove Ralph Kolbeck as a signer on the MVFCU accounts and add Paula Glenka as a signer on the TCCC’s accounts. Ritenburgh seconded. Passed unanimously.

 

Board appointed James Morrill to the TCCC to fill the open board seat.

 

TCCC will file a Statement of Change to the State of Alaska with the current Board members; and submit the recently seated Board to the Mat-Su Borough.

 

  1. October 2, 2018 Election Results: TCCC congratulates Tam Boeve for becoming our new Borough Assembly representative. Vern Halter was re-elected as Borough Mayor.

 

  1. Community Development Block Grant Program (CDBG):  Email with CDBG application was read and reviewed.

 

XIII.       Date of next meeting scheduled for November 15, 2018, 6:30 pm.

 

XIV.       Meeting adjourned at 8:49pm.

 

(Minutes taken by Council Secretary, Janet Grelson)

 

 

Trapper Creek Community Council

PO Box 13021, Trapper Creek, AK 99683-0321

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

 

Meeting Minutes 09/20/2018

Trapper Creek Community Council
MEETING MINUTES
6:30 pm

The September 20, 2018 council meeting was called to order at 6:42 pm by
Chairman David Ritenburgh. It was determined there was no quorum, therefore no business was conducted. However, due to the guests for Public Forum we did meet. A sign-up sheet was passed around to include the following in attendance:
Council members Ritenburgh and Glenka. Members George and Kaye Faerber, Kristie Parsons (telephonically) and guest LouAnne Carroll-Tisdale. Other guests included Stu Graham, Government Affairs Representative with MTA; Doyle Holmes, candidate for State Legislature; Walter Kloepfer, candidate for District 7 Assembly; David Eastman, Legislator to the House of Representatives; Jerad McClure, Legislative Aide to David Eastman; and Jake Almeida, Legislative Aide to Senator Mike Shower. The meeting adjourned at 7:00 pm.
Discussion then occurred over the next two hours.

I. Date of next meeting scheduled for October 18, 2018 at 6:30 pm.

(This agenda subject to modifications per need of the public and its members)

Trapper Creek Community Center, Milepost 115.2 George Parks Highway, turn left on E. TC Park Circle.
Teleconference is available: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area.