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Minutes of Council meetings

Meeting Minutes 03/21/2019

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, March 21, 2019

 

  1. Meeting called to order 6:48pm. Posted within fourteen days of said meeting.
  2. Determination of Quorum
  3. Board Members in Attendance:  Ritenburgh, Glenka, Grelson and Morrill.   Members: George Faerber, Chrystal Mayer, Jason Garrett.  Guest: Eric Chappell. Special Guests: Borough Assembly Representative Tam Boeve, Ray Nix, MSB Land Service Manager, Manny Lopez & Kierre Childers, MEA
  4. Approval of Agenda
  5. Reading and approval of February minutes: Regular Meeting & VFD Meeting
  6. Borough Assembly Report:

Tam Boeve, District 7: The Assembly approved the EMS legislation, passing 6-1. The legislation was amended to include the paid on-call responders.

Other legislation that was approved is for mandatory driveway permits. For the next year the fee of $50 for the permit will be waived, starting July 1, 2019. There is a form online to complete the permit application. A Borough representative will come out to the property.

There were many cuts in the proposed budget- $25 million was left in for the South Denali Gateway

  1. Treasurer’s Report:

February activity: Ck#235: $80.00, Mat-Su Crime Stoppers, 4 signs. Dividend: None. Checking: $2,977.19, Savings: $25.39 = $3,002.58

  1. Revenue Sharing/CAP Grant Project Updates:
  2. FY2016:
  • Nordic Ski Club –$300.00. Current activity $26.19-fuel costs. Total spent: $300.00. $0 remaining

B.       FY2017:

  • TCCSA Operating – $10,000.00. Current activity: $1,951.77. Total Spent: $6,557.82. $3,442.18 remaining
  • Upper Susitna Food Pantry – $2,900.00.  Current activity: $407.98.  Served 45 families, 105 people, and 14 seniors.  Weekend Brown Bag served 15 students per week. An increase to 11 students enrolled in the Winter Supplemental Nutrition Program (an extra food box during the winter). The Senior Pass Program is for extremely low income seniors to use the food pantry twice a month.  More families are using the bi-weekly bus. Possibly will add Wednesdays

 

  1. FY2019:
  • Neighborhood Watch Grant-$2,941.17.  $80.00 spent-4 crime stopper signs. $2,741.17 remaining
  1. Committee Reports:

TCCSA Water Committee: Committee met March 13, 2019, to discuss design. Continued work on the Business Plan, and engineer questions were answered by the MSB. Next meeting is Tuesday, March 26, 2019, at 10am

 

Volunteer Fire Department Committee: Chrystal Mayer. Committee was formed at the March 18, 2019 meeting.  Per Marie Collins, State Fire Marshalls Office, the Borough Assembly must approve having a VFD in TC. Conversation with Tam Boeve, District 7 Borough Assembly Representative regarding an ordinance, resolution, etc. for Borough approval requirement. An application for Registration of a Fire Department is also needed.  Also need to form the 501c3, bylaws. Reached out to other VFDs regarding start up, by laws, etc.  Next meeting is Sunday, March 31, 2019, at 6:30pm

 

X.     Correspondence/Current Mail:  All mail was previously emailed to the membership and/or posted at the TC Post Office

 

  1. Public Forum:

Kierre Childers and Manny Lopez, MEA:  Update on annual meeting and upcoming election: Mailing on voting coming out soon. April 23, is the MEA upcoming meeting.  Start date of April for 2nd cycle of clearing from the Talkeetna Spur Road to MP 136, along the electric distribution lines.  Permission was requested from previously identified land owners to clear danger trees outside the right-of-way area along the Parks Hwy about February 8, 2019. Second letter has gone out this week to property owners that have property adjacent to MEA right-of-way property.  Question was raised about the pink flagging on the guide wires of the electric poles on Petersville Road. Information will be sent to us regarding that activity

 

Ray Nix, MSB Land Services Manager: Borough has mapped parcels that will have trees cut down. A $25.00 permit will be required (can be obtained on line) for those who want to take the Borough-owned wood, and there will not be a per person cord limit.

Permission form for property owners to “Identify and Cut Down Danger Trees” are available at the TC Post Office. Trees will be cut down but not chipped, and left for the owner.

The parking lot on Oilwell Rd. (at approximately Mile 19) that was previously created by Charlie Nash: Borough will clean this area up later this year. Wood will be made available to the local people. Permit is needed

 

  1. Unfinished Business:
  2. Trapper Creek Fire List update: Will be updated by the VFD committee and released soon

B.       Mat-Su Community Councils for Public Safety (MSCCPS) update:   A number of people were unable to attend and the meeting was postponed until next month.  Meetings are the 3rd Wednesday of each month at 6:00pm

  1. FY2018 CAP/Revenue Share Funds: The CAP Project information letter and project proposal forms were available at the Post Office as ofSaturday, February 23, and can be emailed. Project Proposal Forms are due Thursday, April 18, 2019/TCCC regular April meeting. Project community voting will begin Monday, April 22, through Saturday, May11, 2019 at the Library. A CAP Project Talley Committee will be formed. Funded project list will be read at the Thursday, May 16, 2019 regular TCCC meeting.
  2. Date for Neighborhood Watch Grant public meeting: Issue tabled
  3. New Business:
  4. TCCC RS-19-001, re: Trapper Creek Water and Well Point Project:

A resolution of TCCC to transfer ownership of the project from TCCC to TCCSA, 100%. Allows for adoption of Business Plan of the project.  Motion by Morrill to accept TCCC RS-19-001.  Seconded by Glenka. All in favor, none opposed. Motion carries

 

  1. Date of next meeting scheduled for Thursday, April 18, 2019, 6:30 pm.

 

 XV.    Meeting adjourned at 8:48pm

 

(Minutes taken by Council Secretary, Janet Grelson)

Revised VFD Meeting Minutes 03/18/2019

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Special Meeting, 6:30 PM, Monday, March 18, 2019

 

  1. Meeting called to order 6:45 pm
  2. Determination of quorum
  3. Board Members in Attendance:  Ritenburgh, Miller, Glenka, and Morrill.  Members: Shawn Stankowitz, Jason Garrett, George Faerber, Chrystal Mayer and Dave Essex. Guest: Eric Chappel, Talkeetna Fire Chief.

Special Guests: Borough Assembly Representative Tam Boeve.

 

  1. Approval of Agenda
  2. Minutes of the February 18th Special meeting were read as approved as written
  3. Unfinished Business:

Discussion of a Fire Department in Trapper Creek:

The following is from the discussion throughout the meeting:

Response Area:

  • FSA #14 boundaries exist, but were set 20+ years ago
  • A VFD 501c3 would re-establish contiguous boundaries

Equipment Storage:

  • Warm storage is necessary
  • A potential area for storage of equipment until a new, grant-funded building could be built was the Tire Shop.  Discussion realized it is not a heated facility
  • Current EMS building (room for a 28’ engine) is a possibility with a lease option

Funding:

  • VFD – specific grants are available to possibly cover expenses
  • Could request first year startup funds (for lease…) from Mat-Su Borough
  • Being a 501c3 puts us at top of list for grant requests

Community Safety Meetings / Alternatives to Aid Suppression:

  • Defensible space could be provided by brochures
  • Proper procedure for using fire extinguishers
  • AFFF fire extinguishers contain a foam which produces a skin like covering to help cool and searing temperatures. As well as slashing the temperature, this starves a fire of oxygen and breaks the fire triangle resulting in a struggle for the blaze to stay alight.  Eric offered for Talkeetna FD to recharge (TC to pay foam).
  • Fire extinguishers can also be filled with anti-freeze solution which could put out a fire much faster
  • Jason & Chrystal could train others to certain levels
  • Road sign with burn permit info and ratings on Petersville

ISO = Insurance Service Offices:

  • Has to do with getting reduced homeowners insurance rates.
  • Contact an insurance provider for an estimated quote

Equipment Possibilities:

  • Brush truck
  • Skid unit for back of pickup truck $10-15 K
  • TKA has 1984 600 gallon 22’ truck
  • Anchorage has surplus vehicles
  • Ken Barkley is already putting aside equip., i.e. hose etc.

Next Steps:

  • Committee formed, so no more special meeting(s) are needed, only committee meetings who will then report to council until non-profit 501c3 established
  • Committee members: Jason Garrett, Chrystal Mayer, Dave Ritenburgh, Dave Thompson, Shawn Stankowitz
  • Formation of a 501c3 and selection of Board of Directors
  • A resolution by council must be submitted to MSB for approval
  • Work in conjunction with the State Fire Marshall for grant acquisition and funding, no other direction or authority
  • Decision regarding whether it will be an: interior (meet Borough standards, go to classes) vs. exterior firefighters
  1. Date of next Meeting:  Committee meets Sunday, March 31, 2019 at 6:30 pm
  1. Adjournment: 8:05

 

(Minutes taken by Council Treasurer, Paula Glenka)

Meeting Minutes 03/18/2019 (VFD special meeting)

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Special Meeting, 6:30 PM, Monday, March 18, 2019

 

  1. Meeting called to order 6:45 pm
  2. Determination of quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Glenka, and Morrill. Members: Shawn Stankowitz, Jason Garrett, George Faerber, Chrystal Mayer and Dave Thompson Guest: Eric Chappel, Talkeetna Fire Chief.

Special Guests: Borough Assembly Representative Tam Boeve.

 

  1. Approval of Agenda
  2. Minutes of the February 18th Special meeting were read as approved as written
  3. Unfinished Business:

Discussion of a Fire Department in Trapper Creek:

The following is from the discussion throughout the meeting:

Response Area:

  • FSA #14 boundaries exist, but were set 20+ years ago
  • A VFD 501c3 would re-establish contiguous boundaries

Equipment Storage:

  • Warm storage is necessary
  • A potential area for storage of equipment until a new, grant-funded building could be built was the Tire Shop. Discussion realized it is not a heated facility
  • Current EMS building (room for a 28’ engine) is a possibility with a lease option

Funding:

  • VFD – specific grants are available to possibly cover expenses
  • Could request first year startup funds (for lease…) from Mat-Su Borough
  • Being a 501c3 puts us at top of list for grant requests

Community Safety Meetings / Alternatives to Aid Suppression:

  • Defensible space could be provided by brochures
  • Proper procedure for using fire extinguishers
  • AFFF fire extinguishers contain a foam which produces a skin like covering to help cool and searing temperatures. As well as slashing the temperature, this starves a fire of oxygen and breaks the fire triangle resulting in a struggle for the blaze to stay alight. Eric offered for Talkeetna FD to recharge (TC to pay foam).
  • Fire extinguishers can also be filled with anti-freeze solution which could put out a fire much faster
  • Jason & Chrystal could train others to certain levels
  • Road sign with burn permit info and ratings on Petersville

ISO = Insurance Service Offices:

  • Hurt/injured volunteer coverage is under 501c3
  • Contact an insurance provider for an estimated quote

Equipment Possibilities:

  • Brush truck
  • Skid unit for back of pickup truck $10-15 K
  • TKA has 1984 600 gallon 22’ truck
  • Anchorage has surplus vehicles
  • Ken Barkley is already putting aside equip., i.e. hose etc.

Next Steps:

  • Committee formed, so no more special meeting(s) are needed, only committee meetings who will then report to council until non-profit 501c3 established
  • Committee members: Jason Garrett, Chrystal Mayer, Dave Ritenburgh, Dave Thompson, Shawn Stankowitz
  • Formation of a 501c3 and selection of Board of Directors
  • A resolution by council must be submitted to MSB for approval
  • Work in conjunction with the State Fire Marshall for grant acquisition and funding, no other direction or authority
  • Decision regarding whether it will be an: interior (meet Borough standards, go to classes) vs. exterior firefighters

 

  1. Date of next Meeting: Committee meets Sunday, March 31, 2019 at 6:30 pm
  1. Adjournment: 8:05

(Minutes taken by Council Treasurer, Paula Glenka)

Special VFD Meeting 02/18/2019

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Special Meeting, 6:30 PM, Monday, February 18, 2019

 

  1. Special Meeting called to order 6:40 pm
  2. Determination of quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Glenka, Grelson and Morrill. Members: Michelle Thompson, Debbie Filter, Cicely Rogers, Elise Dooley, Chrystal Mayer, Jason Garrett, Craig Ritenburgh, Hayden Ritenburgh, Debbie Garrett, Jeff Spotts, Tony Jurasek, Hal Morgan, Nancy Morgan, Neil DeWitt, Jeff Grelson. Guest: Eric Chappel, Talkeetna Fire Chief

Special Guests: Borough Assembly Representative Tam Boeve and Ken Barkley, MSB Acting Director of Emergency Services

  1. Approval of Agenda
  2. New Business:

Discussion of a Fire Department in Trapper Creek:

The following is from the discussion throughout the meeting:

General Comments:

  • Current State Fire Marshall is supportive of a VFD in Trapper Creek
    • MSB is supportive of a VFD in Trapper Creek
    • MSB equipment and gear donations (“retired” but functioning equipment & gear)-will be given “free and clear”-Trapper Creek responsible for all maintenance and repairs
  • Most MSB training can be attended by volunteers-free of charge- but without state certification. Certification can be obtained by paying for training. Any MSB training that requires a payment to attend will be noted as such prior to the training.

Funding:

  • VFD-specific grants are available to possibly cover expenses
  • Other grants may be available for our area from Trapper Creek’s elevated exposure due to the Spruce Beetle damage
  • Discussion regarding continued funding for: maintenance, building upkeep, etc.
  • Potential source of $$ from a CAP/Revenue Share project: CAP was cut from MSB budget-only FY2018 & FY2019 grants remain
  • Possible funding for storage building: Community Development Block Grant- given annually

Staffing:

  • All volunteer labor-no stipends for service
  • Number needed for a call: minimum of 5 for an exterior building fire, more for going inside a building
  • Hurt/injured volunteer coverage is under 501c3

Equipment Storage:

  • Warm storage is necessary
  • Possible areas for storage of equipment until a new, grant-funded building could be built
  • Current EMS building (only room for a 28’ engine)
  • Bus Barn-does not have any bays available
  • Original EMS building-not big enough

Response Area:

  • FSA #14 boundaries exist, but were set 20+ years ago
  • A VFD 501c3 is able to set/expand a realistic potential response area

Next Steps:

  • Additional special meeting(s) are needed
  • Committee formation to pursue grants and other additional information
  • Formation of a 501c3 and selection of Board of Directors
  • A resolution must be submitted to MSB for approval
  • Work in conjunction with the State Fire Marshall for grant acquisition and funding, no other direction or authority
  • Decision must be made regarding whether it will be an: interior (meet Borough standards, go to classes) vs. exterior firefighters
  • Information table at Cabin Fever Reliever –VFD information, volunteer information
  1. Community Safety Meetings re: Defensible Space are needed
  2. Expired Smoke Detectors and CO2 Detectors:
    • Smoke detectors expire after 10 years
    • Red Cross in Wasilla can replace expired smoke detectors
    • Red Cross contact information will be passed on to the Community when received
  3. Date of next Special Meeting: Monday, March 18, 2019
  4. Adjournment: 7:58 pm

(Minutes taken by Council Secretary, Janet Grelson)

Meeting Minutes 02/21/2019

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, February 21, 2019

 

I.           Meeting called to order 6:36 pm. Posted within fourteen days of said meeting.

II.          Determination of Quorum

III.         Board Members in Attendance:  Ritenburgh, Miller, Glenka, Grelson and Morrill.   Members: : Judith Ritenburgh, Tammy Morrill, Mary Smith, Yolanda Abalama, Amanda Garland, Eric Garland, Robin Watkins, Bobby Watkins, Chrystal Mayer, Jason Garrett, Tony Jurasek, Hannah Starbuck, Joseph Starbuck, Carol Starbuck, George Menard, Shawn Stankowitz, Jennifer Stankowitz, Lee Phillips, Eric Chappel, Garret Davidson, Phillip Manning, Kathy Ernst. Guest: Borough Assembly Representative Tam Boeve and Ken Barkley, MSB Acting Director Emergency Services

IV.         Approval of Agenda, with the addition of XII, B

 

  1. Reading and approval of January minutes

VI.        Borough Assembly Report: Tam Boeve, District 7: Gov. Dunleavy’s proposed budget would hit the MSB hard-the Community Assistance Program (CAP)/Revenue Sharing program was cut. Some cost saving measures have been implemented-a hiring freeze, a hold on Capital Projects, etc.  Mayor Halter and Manager Moosey are in Juneau this week meeting with the Governor and our representatives. There is an Assembly Special Session scheduled for 6pm, Tuesday, February 26th to discuss the financial situation.

VII.        Treasurer’s Report: January activity: Ck#232: $25.00, State of Alaska Corporations- Notice of Officials; (ck#233-void); Ck#234-$120.00, Mat-Su Crime Stoppers, 6 signs. Dividend: .15. Checking: $3,057.06, Savings: $25.39 = $3,082.45.

VIII.       Revenue Sharing/CAP Grant Project Updates:

A.          FY2016:

  • Nordic Ski Club – $300.00. Current activity $43.63-fuel costs. Total spent: $273.81. $26.19 remaining
  • TCCC Operating Costs – $1,000. Current activity: $145.00. Total spent: $1,000.00. $0 remaining

B.         FY2017:

  • TCCSA Operating – $10,000.00. Current activity: $745.73. Total Spent: $5,393.95. $4,606.05 remaining
  • Upper Susitna Food Pantry – $2,900.00.  Current activity: $840.31.    Served 45 families, 105 people, and 16 seniors.  Weekend Brown Bag has increased to 15 students per week.  7 students are enrolled in the Winter Supplemental Nutrition Program (an extra food box during the winter)

C.       FY2019:

  • Neighborhood Watch Grant-$2,941.17.  $120.00 spent-6 crime stopper signs. $2,821.17 remaining
  1. Correspondence/Current Mail:  Governor Dunleavy’s office had requested to be added to our TCCC email list and to receive mailings. Ritenburgh, Glenka and Morrill received phone calls from the Governor’s Office to say they appreciate our sending agenda and minutes and that they are supportive of our community, and of our community CAP projects.  Mail was previously emailed to the membership and a list of that mail was provided.
  2. Public Forum:

Ken Barkley-Proposed EMS Changes:

Mr. Barkley gave his background information and beginnings of the volunteerism culture in the beginning of EMS services in the Borough. Borough is beginning the implementation of PAT/Physical Assessment Test, a national testing requirement.  Implementation is ongoing throughout the Borough. Borough wants to add more full-time personnel, as current staff is overworked. Borough does not want to eliminate paid on-call personnel. There are currently 4 manned ambulances throughout the Borough at any time-from MP203 South to Sutton & Lake Louise (2 in Wasilla, 1 in Palmer, 1 in Big Lake). Goal is for 6 manned ambulances. Staffing costs $450-$460,000 for a full time paramedic and an EMTII. This does not count the paid on-call staffing of 2 per day.  Current sign up for shift system will not change.  Currently looking to hire 25 more.  March 5 the Assembly will vote on the current legislation: MSB Ordinance 19-021 and 19-026.  Barkley will address the Assembly regarding the on-call system and how it will remain and will look at an addendum for this.

AK State Trooper Lee Phillips: Currently 1 Trooper assigned to come up from Wasilla to cover our area, since the Talkeetna Trooper Station shut down 4 years ago. Alaska currently short approximately 50 troopers. Best deterrent is keeping an eye out for suspicious behavior and reporting it

  1. Unfinished Business:
  2. Village Safe Water Program (VSW):   A formal Water Committee was established at the TCCSA meeting on February 16, 2019. Committee members:  Paula Glenka, James Morrill, Lon McCullough, Dave Ritenburgh and Elise Dooley. Business Plan Writing Services Agreement signed by Council, is between Trapper Creek Community Council “Community”, and Agnew-Beck Consulting, Inc. “Contractor”, Term Contract Number 18-VSW-VAR-002-00, Work Order Number TRC-WO-11-19.  TCCSA Water Committee is working on the Business Plan Work Order (WO) with Agnew-Beck and reporting to Village Safe Water (VSW), Donna Lee.  TCCSA Water Committee will continue to update Council, as well as notify the public when drafts on the WO occur, for community involvement in open public meetings

The Water Point Project is on step 3 of the MSB instructions-the acquisition for land from the Mat-Su Borough.  The site plan is in the platting process, and are awaiting Borough update on acreage and survey

  1. Trapper Creek Fire List update: The Trapper Creek Community Fire List has been pulled from the Post Office and will be updated
  2. Mat-Su Community Councils for Public Safety (MSCCPS) update: Captain April introduced members of the BHP (Bureau of Highway Patrol) which were assigned to the Borough as of February 1. Biggest enforcement issue in the Borough is not theft, but collision. The BHP team will focus on that problem, with 40% of their time spent on corridor roads. 3 new early hire troopers were introduced, and they are headed for the Trooper Academy. Meetings are the 3rd Wednesday of each month at 6:00pm.
  3. Volunteer Fire Department Update: A special meeting was held on Monday, February 18, 2019, at the TCCSA Park building. A good turnout at the meeting and many questions were asked.  Tam Boeve, Assemblyperson District 7, Borough Assembly; Ken Barkley, Deputy Director, Fire/Rescue were on hand.  Separate minutes were taken for the meeting and will be sent out to the TCCC & TCCSA membership.
  4. New Business:
  5. FY2018 CAP/Revenue Share Grant: Community Assistance Program funds for FY2018- $15,789.00 are available.

The CAP Project information letter and project proposal forms will be available at the Post Office beginning Saturday, February 23, and can be emailed. Project Proposal Forms are due Thursday, April 18, 2019/TCCC regular April meeting. Project community voting will begin Monday, April 22, through Saturday, May11, 2019 at the Library. A CAP Project Talley Committee will be formed. Funded project list will be read at the Thursday, May 16, 2019 regular TCCC meeting.

Motion by Glenka: TCCC put in a FY2018 Project proposal for $1,000.00 for Council’s operating expenses. 2nd by Morrill. 3 in favor, 1 opposed.  Motion carries.

Motion: by Morrill.  Proposal made that TCCC make a FY2018 project proposal to hold in reserve $4,000.00 due to the MSB budget cuts of the CAP funds and used for potential future projects voted on by the TCCC community. 2nd by Glenka.  3 in favor, 1 opposed. Motion carries.

  1. Set meeting date for Neighborhood Watch meeting:  Item was tabled
  1. Date of next meeting scheduled for Thursday, March 21, 2019, 6:30 pm.

XIV.       Meeting adjourned at 9:50 pm

(Minutes taken by Council Secretary, Janet Grelson)