Category Archives: Meeting Minutes

Minutes of Council meetings

Meeting Minutes 11/21/2019

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, November 21, 2019

On November 21, 2019, the date of the TCCC meeting, a quorum was not available and no business was conducted.

Date of next meeting scheduled for December 26, 2019 at 6:30 pm.

Trapper Creek Community Center, Milepost 115.2 George Parks Highway, turn left on E. TC Park Circle.

Teleconference is available: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area.

Meeting Minutes 10/17/2019

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, October 17, 2019

 

  1. Meeting called to order 6:40pm.
  2. Board Members in Attendance: Glenka, Grelson and Morrill.  Members: Chrystal Mayer
  3. Approval of Agenda
  4. Reading and approval of Regular September Meeting minutes
  5. Borough Assembly Report, Tam Boeve, District 7: No report
  6. Treasurer’s Report: Current activity: None. Disbursements: None.  Deposits: None. Dividends: Checking: .18, Savings: .01. Checking: $4,153.35, Savings: $25.42 = $4,178.77.
  7. Revenue Sharing/Community Assistance Program (CAP) Grant Project Updates:
  8. FY2018:

 

  • Trapper Creek Volunteer Fire Dept (TCVFD): CAP: $1,000.00. Chrystal Mayer. $50.00 for QuickBooks purchase.  $495.00 remaining
  • TCCSA Operating – CAP: $10,000.00. August 15-October 17 expenditures: $1,124.59. Remaining: $7,488.52
  • Trapper Creek Community Council (TCCC): CAP: $1,000.00. No current expenditures.  Remaining: $975.00
  • Upper Susitna Food Pantry Operations: CAP: $3,789.00. Current expenditures: $172.00. Remaining: $3,005.85.

Currently 16 Trapper Creek families enrolled in the Second Access Program. USFPO sending 12 weekend food bags home through TC Elementary School and 70-75 bags went home from the Upper Susitna Food Pantry.  The McKinley Fire caused the pantry numbers to skyrocket and will continue to see numbers rise as winter sets in.

  1. FY2019:
  • Neighborhood Watch Grant- Grant: $2,941.17. No current expenditures.  Remaining: $2,741.17

IX.    Committee Reports:

TCCSA Water Committee: Contract was awarded to KAE, Inc., for Design Building Services. KAE was the only bidder; therefore no Proposal Evaluation Committee (PEC) was needed. KAE met the protocol for scoring and Procurement assured insurance, bond and timetable were provided to the Water Committee.  Contract was issued for $274,995.00. There is no scheduled meeting at this time. TCCSA Water Committee will continue to update TCCC

 

Volunteer Fire Department Committee(TCFVD):  Chrystal Mayer, Secretary:

TCVFD Treasurer Report: CAP funds: $1,000.00 Expenditures: $50.00, QuickBooks purchase.  Insurance was procured for taking of Basic Fire Fighter class. $495.00 CAP funds remaining.  Checking: $6313.09, Savings: $500.00. Total: $6813.09

 

  1. Correspondence/Current Mail:  Received email from Ron Lurk concerning continued snow machine trail grooming this season. Information on requesting 2019 Community Assistance Program (CAP) funds was given.

All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office

  1. Public Forum: None
  2. Unfinished Business:
  3. Mat-Su Community Councils for Public Safety (MSCCPS) update:    October meeting had to be cancelled due to Capt. April’s being out of Alaska
  4. New Business:
  5. Three (3) TCCC Board members with one (1) year terms are at an end.  Review of TCCC Board “Accepting Applications” letter. Application packets will be made available at the TC Post Office shortly with submission deadline dates as well as voting dates
  6. Date of next meeting: scheduled for Thursday,November 21, 2019, 6:30 pm.
  7. Meeting adjourned: at 7:25pm

 

(Minutes taken by Council Secretary, Janet Grelson)

 

Meeting Minutes 09/19/2019

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, September 19, 2019

 

  1. Meeting called to order 6:38 pm. Posted within fourteen days of said meeting.
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Miller, and Grelson.   Members: Sheila Storrs, Chrystal Mayer, Debbie Garrett, Donna Massey, Nancy Morgan, Jason Garrett, Joe Walker, Joan Medbury, Ray Medbury, Dawn Jones, Bill Stearns, George Faerber.  Special Guests: Mat-Su Borough Mayor Vern Halter, Assembly Representative Tam Boeve
  4. Approval of Agenda
  5. Reading and approval of Regular August Meeting minutes
  6. Borough Assembly Report:

Tam Boeve, District 7: Follow up on Malaspina Fire- cause was lightening.  No discussion at 8/20/19 MSB Assembly meeting of 2% Sales tax or change in current term limits from two (2) to (1) terms. Items will not be added to November 5, 2019 ballot. November ballot is a school board seat-Jeff Taylor, running unopposed. Follow up on rebate of 2020 Property taxes-it will not be an option. No update on JA International (a group of companies) possible timber harvest for export

  1. Treasurer’s Report: No report
  2. Revenue Sharing/CAP Grant Project Updates:
  3. FY2018:
  4. FY2019:
  • Trapper Creek Volunteer Fire Dept (TCVFD): $1,000.00. Chrystal Mayer.  $455.00 for grant writing class.  $545.00 remaining
  • TCCSA Operating – $10,000.00.  No report
  • Trapper Creek Community Council (TCCC): $1,000.00.  No report
  • Upper Susitna Food Pantry Operations: $3,789.00. No report
  • Neighborhood Watch Grant-$2,941.17.  No report

IX.    Committee Reports:

TCCSA Water Committee: Dave updated that there was an issue with the bid process and it went back out for bid. There is no scheduled meeting at this time. TCCSA Water Committee will continue to update TCCC.

Volunteer Fire Department Committee(TCFVD):  Chrystal Mayer, Secretary: Chrystal and Debbie Garrett (Treasurer) took a grant writing class in July. Chrystal also took a grant management class in August and a FEMA grant management class in September.

Donations of gear were received from Butte Fire Department. Also received a cascade compressor to fill breathing air bottles from the Mat Su Borough.

A $2,678.32 Greater Houston Foundation Grant (GHFG) was received on August 8. Houston Fire Department donated a slide-in unit to help with fire mitigation, but don’t yet have a truck to put it into.

TCVFD Treasurer Report: CAP funds: $1,000.00 Expenditures: $455.00, grant writing class. Checking: $6363.09 ($545.00-CAP$, $2,678.32-GHFG); Savings: $500.00. Total $6,863.09.

Continuing the search for engines, tenders and property for a station

  1. Correspondence/Current Mail:

All mail was read at meeting, and/or previously emailed to the membership and/or posted at the TC Post Office

  1. Public Forum: None
  2. Unfinished Business:
  3. Mat-Su Community  Councils for Public Safety (MSCCPS) update:   No report from the August 21, 2019
  4. Neighborhood Watch Grant:  No report
  5. New Business:
    1. Mayor Vern Halter –Mayoral Proclamation in recognition of Joan Medbury’s dedicated service to the community through her work with the Road Service Association (RSA) Board and the Trapper Creek Community Council. Refreshments and cake were then enjoyed during a 15 minute break
    2. Request of TCCC Letter of Support for Purple Heart Trail Designation:

Letter received from the Commander John Knott of the State of Alaska Military Order of the Purple Heart, a non-profit/501(c)19- military veteran’s service organization.  Chapters are located in Fairbanks, Anchorage and Soldotna, and membership is solely comprised of wounded combat veterans and Purple Heart recipients. Commander Knott is requesting a letter of support from Council in an effort to designate the portion of the George Parks Highway from Fairbanks to Wasilla a Purple Heart Trail, which would then become part of a larger Purple Heart Highway

A motion was made by Miller to issue a letter of support from Council for the designation of a Purple Heart Trail from Fairbanks to Wasilla. Motion seconded by Ritenburgh. All in favor, none opposed. Motion carries

  1. Date of next meeting scheduled for Thursday,November 21, 2019, 6:30 pm.
  2. Meeting adjourned at 7:25 pm

 

(Minutes taken by Council Secretary, Janet Grelson)

 

Link

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, August 15, 2019

  1. Meeting called to order 6:39 pm. Posted within fourteen days of said meeting.
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Glenka, Grelson and Morrill.   Members: Tony Jurasek. Special Guests: Borough Assembly Representative Tam Boeve, Jake Almeida (Staff to State Senator Shower), Jerad McClure (Staff to State Representative Eastman).
  4. Approval of Agenda
  5. Reading and approval of Regular July Meeting minutes
  6. Borough Assembly Report:

Tam Boeve, District 7: Follow up on Montana Creek Fire-cause determined to be lightning. Malaspina Fire- cause yet to be determined.  Status of Borough Land Exchange: item pulled from August 20, 2019, Borough Assembly Meeting. No Further information. Items being discussed by Assembly: 2% Sales tax-discussion at 8/20/19 meeting- could be added to November 5, 2019 ballot; Assembly term limits: currently two (2) terms- considering limiting to one (1) term.  Could be added to November 5, 2019 ballot; Rebate of 2020 Property taxes-more information next month; JA International (a group of companies): possible timber harvest for export.

Fish & Wildlife Committee meets every third (3rd) Thursday of the month.

  1. Treasurer’s Report:

July activity: Disbursements: None.  Deposits: None. Dividends: Checking: .25, Savings: None.  Checking: $4,152.99, Savings: $25.41 = $4,178.40.

  1. Revenue Sharing/CAP Grant Project Updates:
  2. FY2018:
  3. FY2019:
  • Trapper Creek Volunteer Fire Dept (TCVFD): $1,000.00. No report given.
  • TCCSA Operating – $10,000.00. $8,613.11 remaining
  • Trapper Creek Community Council (TCCC): $1,000.00.  No expenditures.  $975.00 remaining
  • Upper Susitna Food Pantry Operations: $3,789.00. Current expenditures: $611.15. Remaining: $3,177.85 remaining.  33 Families served, 66 individuals served, 23 Senior boxes. 16 Trapper Creek seniors enrolled in the Senior Pass Program. The weekend brown bag program will begin in the schools by the first week of September.  There is a new program for seniors: R.I.P.P.L.E.S.-Free lunches for low income seniors (60+) each Tuesday at the Upper Susitna Center.
  • Neighborhood Watch Grant-$2,941.17.  Current activity: $0. $2,741.17 remaining.

IX.    Committee Reports:

TCCSA Water Committee: The Request for Proposal (RFP) for the design and construction should was released on July 19, 2019, with Addendum Three requesting proposals due August 16, 2019. Date and time of PEC (Proposed Evaluation Committee), has yet to be confirmed.  Revised project completion is now May 31, 2020. There is no scheduled meeting at this time. TCCSA Water Committee will continue to update TCCC.

Volunteer Fire Department Committee(TCFVD): No report given

  1. Correspondence/Current Mail:

All mail was previously emailed to the membership and/or posted at the TC Post Office.

  1. Public Forum:

Special guest speakers Jake Almeida, State Senator Shower’s office and Jerad McClure, State Representative Eastman’s office:

Capital budget has been signed, some vetoes.  HB2001-Govenor Dunleavy has refunded some vetoed funds.  Full/not full PFD options conveyed, and legislature can be created for a “payback” if full PFD is not passed.  Senator Birch suddenly passed away (August 7, 2019), and Governor Dunleavy will appoint his replacement.

  1. Unfinished Business:
  2. Mat-Su Community Councils for Public Safety (MSCCPS) update:   There was no July meeting, and the August meeting is set for August 21, 2019.
  3. FY2018 CAP/Revenue Share Funds: All project funds were distributed, and all reports have been timely filed.
  4. Neighborhood Watch Grant:  7/27/19 meeting well attended. Discussion ensued as to different options available for various Trapper Creek area Neighborhood Watch Groups. Future public meetings to be determined
  5. New Business: None
  6. Date of next meeting scheduled for Thursday,September 19, 2019, 6:30 pm.
  7. Meeting adjourned at 8:30pm

(Minutes taken by Council Secretary, Janet Grelson)

 

Meeting Minutes 07/18/2019

MINUTES

TRAPPER CREEK COMMUNITY COUNCIL

Trapper Creek Community Center, Milepost 115.2 George Parks Highway. Turn left on E. TC Park Circle.

 Teleconference: Locally dial 373-2663 / Participant Code 991090 or dial 907-622-2663 if not in local area

Regular Meeting, 6:30 PM, Thursday, July 18, 2019

  1. Meeting called to order 6:47 pm. Posted within fourteen days of said meeting.
  2. Determination of Quorum
  3. Board Members in Attendance: Ritenburgh, Miller, Glenka, Grelson and Morrill.   Members: Joe May, George Faerber, Chrystal Mayer, Jason Garrett, Aubrey Marsolais. Special Guests: Borough Assembly Representative Tam Boeve, and Ken Barkley, Mat Su Emergency Medical Services Director.
  4. Approval of Agenda
  5. Reading and approval of Regular June Meeting minutes
  6. Borough Assembly Report:

Tam Boeve, District 7: Borough was not scheduled to meet in July- but did have a special session.  Land Exchange Public Notice: Borough is purchasing Tommy Moe building in Wasilla for equipment storage. There is an opportunity to lower the purchase price. Assembly will introduce the item on August 6; and the public hearing and voting will be on August 20, 2019.  Discussion ensued.

  1. Treasurer’s Report:

June activity: Disbursements: $15,084.00, including the funds to the FY2018 CAP projects.  Deposits: $15,789.00 FY2018 CAP Borough Funds. Dividends: Checking: .14, Savings: .01. Checking: $4,152.74, Savings: $25.41 = $4,178.15.

  1. Revenue Sharing/CAP Grant Project Updates:
  2. FY2017:
  3. FY2019:
  • TCCSA Operating – $10,000.00. Current activity: $234.77. Total Spent: $10,000.00. $0 remaining
  • Neighborhood Watch Grant-$2,941.17.  Current activity: $0. $2,741.17 remaining.

IX.    Committee Reports:

TCCSA Water Committee: The water committee Business Plan is complete. The Request for Proposal (RFP) for the design and construction should be released shortly.  Donna Lee (Village Safe Water), is to confirm the date and time of the Proposal Evaluation Committee(PEC). There is no scheduled meeting at this time.

TCCSA Water Committee will continue to update TCCC, as well as notifying the public when input on the Design/Construction requires community involvement in an open public meeting at 65% and 95% completion.

Volunteer Fire Department Committee(TCFVD): Chrystal Mayer. TCFVD received their non-profit status on July 5th. Borough business license was received July 8th. TCFVD account balance: $1,607.00.  Chrystal Mayer will take a grant writing class next week. TCVFD letters are in progress to area fire departments and communities for equipment donations.  Chrystal Mayer and Jason Garrett have a quick water setup to help people in case of a fire: a 275 gallon water container with a 5hp pump. The pump can draft and pump water.

Next meeting scheduled for Sunday, July 21, 2019, 6:30pm at the Trapper Creek Park building.

  1. Correspondence/Current Mail:  All mail was previously emailed to the membership and/or posted at the TC Post Office.
  2. Public Forum: Special guest Ken Barkley, MSB Emergency Medical Services Director:  Montana Creek and Malaspina Fires are mostly out-still have 60 fire crew members working.  No more danger of either fire spreading. There is fire equipment that the Borough wants to transfer to the TC Volunteer Fire Department.
  3. Unfinished Business:
  4. Mat-Su Community Councils for Public Safety (MSCCPS) update:   No July meeting.
  5. FY2018 CAP/Revenue Share Funds: Funds were deposited electronically into TCCC Checking and Memorandums of Agreement (MOA) are prepared and will be signed by the accepted project entities.
  6. Neighborhood Watch Grant:  Some applications have been received with requests for items from the Neighborhood Watch Grant funds.  Next meeting set for Sunday, July 27, 2019 at 2PM
  7. New Business: None
  8. Date of next meeting scheduled for Thursday,August 15, 2019, 6:30 pm.
  9. Meeting adjourned at 7:45pm

 

(Minutes taken by Council Secretary, Janet Grelson)